Office Administrator

Job Title:

Office Administrator Job Description The Office Administrator supports day-to-day operations by serving as the central point for office coordination, compliance, and communication. This role ensures that administrative processes run smoothly, documentation remains accurate and up to date, and internal teams receive timely support to keep projects and office activities moving efficiently. Responsibilities Serve as the first point of contact for incoming calls and routine inquiries, providing courteous and professional assistance. Handle back-office compliance tasks and maintain accurate and organized documentation and records. Maintain facility inventory levels and order office supplies to ensure the office remains fully stocked and operational. Process billing and collections activities in a timely and accurate manner. Review, track, and process timecards and payroll-related records in coordination with internal processes. Assist with onboarding activities and employee paperwork, ensuring all forms and documentation are complete and properly filed. Prepare, review, and route contracts and supporting documents for approval and signatures. Support shipping and receiving coordination, including tracking incoming and outgoing materials and documentation. Arrange travel logistics for crews, including hotel bookings, per diem coordination, and related travel details. Provide general administrative and office support, including data entry, filing, and other tasks as needed to support daily operations. Essential Skills 3-5 years of prior construction administration experience. Proven administrative support and office management experience. Strong organization skills with excellent attention to detail. Proficiency in data entry and handling administrative documentation. Comfort and accuracy in working with timecards, billing, and payroll-related tasks. Ability to multi-task and prioritize work in a fast-paced environment. Reliable, professional, and clear verbal and written communication skills. Additional Skills & Qualifications Certified payroll experience. Experience working in construction or field-support environments. Signatory experience related to construction or labor agreements. Why Work Here? You will join a stable, operations-focused environment where your organizational skills and reliability directly support field teams and project success. The role offers consistent weekday hours, a clear structure of responsibilities, and the opportunity to build specialized expertise in construction administration, payroll, and compliance. You will work closely with a dedicated team that values professionalism, accuracy, and proactive communication, providing room to grow your skills in a busy but supportive office setting. Work Environment This is an in-office role, working Monday through Friday with a 7:00 AM start time and standard 8-hour days. You will work in a traditional office environment supporting construction operations, using typical office technologies such as phones, computers, and standard business software for data entry, documentation, and coordination. The setting is fast-paced and deadline-driven, with frequent interaction with field teams, vendors, and internal staff, requiring a professional demeanor and a consistent presence on site. Job Type & Location This is a Contract to Hire position based out of Denver, CO. Pay and Benefits The pay range for this position is $25.00 - $25.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a fully onsite position in Denver,CO.

Application Deadline This position is anticipated to close on May 22, 2026. About Aerotek We know that finding work is hard, and finding meaningful work is harder. Aerotek connects 180,000+ light industrial and skilled trades workers with 14,000+ employers each year, helping our workers navigate an evolving labor market and find jobs that meets their goals, skills and interests. Since 1983, we have provided a variety of career opportunities across North American industry - from short-term assignments at Fortune 500 companies where you can build your skills, to long-term opportunities where you can play a vital role solving for companies' construction, manufacturing and maintenance challenges. Our 1,500+ experienced recruiters across 250+ offices work relentlessly to put our workforce in a position to thrive. Let us rise to meet your challenges and put our people-are everything spirit to the test as your career continues to grow. Aerotek offers weekly pay, employee benefits including medical, dental & vision, life insurance, health advocacy and employee assistance programs, a 401(k) plan, and employee discounts. The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

San Francisco Fair Chance Ordinance:

Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector:

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability. Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.