Atmos Solutions, Inc. is a small business Enterprise (SBE) as certified by the DC Department of Small and Local Business Development (DSLBD), Certified Disadvantaged Business Enterprise (DBE), Certified Business Enterprise (CBE), Development Enterprise Zone (DZE), Minority Business Enterprise (MBE), HUBZone, and an SBA 8a business concern based in Washington, DC. Atmos provides services in environmental, health and safety, construction, property and building maintenance, and labor compliance projects to our clients at federal, state, local, and commercial institutions.

OFFICE MANAGER JOB RESPONSIBILITIES

The candidate will oversee and coordinate all administrative duties in an organization, including ordering supplies, purchasing office equipment, scheduling IT maintenance appointments, and supervising Office Services Clerks. The Office Manager may perform clerical tasks as needed. The candidate's responsibilities include but are not limited to the following: Oversee and support all administrative duties in the office, ensuring smooth functionality Assist with IT infrastructure and ensure the smooth operation of office technology. Assist with onboarding, employee relations, and HR tasks. Manage employee schedules, coordinate meetings and appointments, and handle travel arrangements. Manage office supplies inventory, place orders, and ensure adequate stock levels. Manage the office budget, process invoices, and track expenses. Plan and coordinate office events, such as team-building activities and celebrations. Supervise and mentor administrative staff, if applicable, to ensure productivity and efficiency. Ensure adherence to company policies, procedures, and regulatory standards. Manage office-related accounting functions, including budget tracking, invoicing, expense management, account reconciliations, accounts payable and receivable, purchase order tracking, vendor statement review, petty cash oversight, payroll support, month-end close assistance, and basic financial reporting using accounting software such as QuickBooks, Sage, or Microsoft Dynamics.

OFFICE MANAGER EDUCATION AND QUALIFICATIONS

Four to five years of Executive Administrative, Administrative, Office Manager experience (or any combination of experience) High School Diploma or equivalent (associate or bachelor's degree preferred) Proven experience in office management, administrative coordination, or a related role. Experience supporting office operations, including scheduling, supply management, vendor coordination, and office technology. Familiarity with onboarding, employee relations support, and general HR administrative procedures. Strong ability to coordinate schedules, meetings, travel arrangements, and day-to-day administrative activities. Ability to manage office supplies, purchasing activities, and inventory control efficiently. Experience supporting budget administration, invoice processing, and expense tracking within an office environment. Experience coordinating office events, meetings, and team activities with strong attention to detail. Demonstrated ability to support and coordinate administrative staff to maintain productivity and efficiency. Knowledge of office policies, procedures, and regulatory compliance requirements. Proven ability to manage office-related accounting functions, including budget tracking, invoicing, expense management, reconciliations, accounts payable/receivable, purchase orders, vendor statement review, petty cash administration, payroll support, month-end close assistance, and basic financial reporting using QuickBooks, Sage, or Microsoft Dynamics.

OFFICE MANAGER SKILLS

Strong ability to manage time, prioritize tasks, and maintain a high level of organization. Excellent verbal and written communication skills Ability to identify and resolve issues efficiently. Proficiency in Microsoft Office suite (Word, Excel, PowerPoint) and other relevant software. Ability to interact effectively with all levels of staff and external contacts. Ability to work independently and as part of a team. Ability to handle confidential information with discretion.

PREFFERED SKILLS

• Knowledge/experience with construction software: Procore Microsoft Office Suite (incl. Projects)

Adobe Pay:

$65,000.00 - $75,000.00 per year

Benefits:

401(k) matching Dental insurance Health insurance Life insurance Paid time off Professional development assistance Tuition reimbursement Vision insurance

Work Location:

In person