Job Summary We are seeking a dynamic and highly organized Office Manager/Administrative Assistant to join our team. This vital role combines efficient office management with comprehensive administrative support, ensuring smooth daily operations and exceptional client service. The ideal candidate will be proactive, detail-oriented, and possess strong communication skills to foster a productive and welcoming environment. This position offers an exciting opportunity to contribute to a thriving organization while developing your professional skills in a fast-paced setting. Duties Oversee daily office operations, including managing supplies, equipment, and facility maintenance to ensure an efficient workspace Serve as the front desk receptionist, greeting visitors, answering multi-line phone systems, and directing calls with professionalism and courtesy Manage calendar appointments, schedule meetings, and coordinate events to optimize team productivity Handle data entry tasks using spreadsheets and productivity software, ensuring accuracy and confidentiality of information Prepare correspondence, reports, and documents utilizing Microsoft Office applications such as Word and Excel Maintain organized filing systems—both digital and physical—and ensure timely document retrieval Provide exceptional customer service by assisting clients, vendors, and staff with inquiries and support needs Support bookkeeping activities using QuickBooks or similar accounting software for invoicing, expense tracking, and financial record-keeping Assist with personal tasks or errands as needed to support executive team members Qualifications Proven experience in office management or administrative roles with a strong background in clerical tasks and customer service Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with productivity software and spreadsheets Experience with QuickBooks or other accounting software is highly desirable Excellent organizational skills with the ability to multitask efficiently in a fast-paced environment Strong written and verbal communication skills; bilingual ability is a plus for client interaction Demonstrated computer literacy including data entry, file management, and technical proficiency in office equipment such as multi-line phone systems Exceptional phone etiquette and customer support skills to foster positive client relationships Ability to prioritize tasks effectively while maintaining attention to detail through proofreading and editing documents Previous experience working at the front desk or providing administrative support in an office setting is preferred Personal assistant or calendar management experience is advantageous for supporting executive functions Join us in creating an energetic workplace where your organizational talents will shine! We are committed to fostering a supportive environment that values your contributions while offering opportunities for growth. This paid position is ideal for motivated individuals eager to make a meaningful impact through their administrative expertise.

Pay:

$250.00 per day

Work Location:

In person