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Office Administrator/ Project Coordinator
Job
BFM Contractor Services
Fort Lauderdale, FL (In Person)
$46,800 Salary, Part-Time
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Job Description
Office Administrator/ Project Coordinator BFM Contractor Services Fort Lauderdale, FL Job Details Part-time $20 - $25 an hour 2 hours ago Benefits Paid time off Professional development assistance Flexible schedule Qualifications Accounts receivable Microsoft Excel Accounts payable Construction management software Driver's License Construction industry experience Calendar management QuickBooks Certified Notary Public Construction Budgeting Productivity software Bookkeeping Full Job Description Office Administrator / Project Coordinator Overview BFM Contractor Services, a licensed South Florida general contractor specializing in exterior restoration, stucco, concrete repair, waterproofing, and painting, is seeking an organized and proactive Office Administrator / Project Coordinator to keep our office and active projects running smoothly. This person is the backbone of daily operations — managing administrative tasks, keeping project documentation tight, coordinating with subcontractors and clients, and supporting our estimating and proposal workflow. Prior experience in the construction industry is strongly preferred. If you're detail-driven, comfortable juggling multiple jobs at once, and know your way around contractors, COIs, and change orders, we'd like to hear from you. Responsibilities Oversee daily office operations and maintain an organized, productive work environment. Coordinate active projects alongside the project manager and field teams — tracking schedules, deadlines, deliverables, and access requirements across multiple jobs. Maintain project documentation including contracts, proposals, change orders, submittals, RFIs, and daily progress records (e.g., CompanyCam). Collect, verify, and track subcontractor compliance documents — certificates of insurance (COIs), W-9s, lien waivers, and licenses — and flag expirations before they become a problem. Support estimating and proposal development by assembling exhibits, formatting documents, and keeping templates and version control consistent. Assist with billing and project accounting, including pay applications, invoicing, and reconciling subcontractor payments. Serve as a primary point of contact for clients, property managers, subcontractors, and vendors, managing incoming calls and communications professionally. Coordinate permits, inspections, and scheduling with municipalities, engineers of record, and field crews. Maintain organized digital and physical filing systems so any document is current and easy to retrieve. Provide general administrative support to ownership and assist with onboarding and personnel records as needed. Requirements Proven experience as an office administrator, project coordinator, or in a similar role — construction industry experience strongly preferred. Strong organizational skills with the ability to manage multiple projects and competing priorities simultaneously. Excellent verbal and written communication skills for interacting with clients, subcontractors, and team members. Familiarity with construction documentation — proposals, change orders, COIs, lien waivers, and pay applications — a significant plus. Comfort with scheduling, calendar management, and construction/project management or CRM software; quick to learn new platforms. Proficiency with Microsoft Office and standard office equipment. A proactive, problem-solving approach and the ability to work independently and as part of a fast-paced team. Bilingual (English/Spanish) a plus given our subcontractor base. Join BFM and help keep our projects, paperwork, and people moving in the right direction.