Office Manager/Bookkeeper

Office Manager/Bookkeeper Gilda's Club South Florida Fort Lauderdale, FL Job Details Full-time From $56,000 a year 1 hour ago Benefits Health insurance Dental insurance 401(k) Paid time off Employee assistance program Vision insurance Life insurance Qualifications Microsoft PowerPoint Microsoft Word Vendor relationship building Accounting systems Microsoft Excel Microsoft Outlook Interpersonal skills Customer service Administrative experience Bachelor's degree Financial record maintenance Accounting Human resources QuickBooks Organizational skills Account reconciliation Full Job Description

GILDA'S CLUB SOUTH FLORIDA

Office Manager/Bookkeeper Supervisor:

Controller FLSA Status:

Non-Exempt The Gilda's Club South Florida mission is to ensure that all people impacted by cancer are empowered by knowledge, strengthened by action, and sustained by community. Gilda's Club was founded in memory of comedian Gilda Radner, whose dream was to develop a community where anyone with cancer would receive the kind of support she had found while living with the disease. After becoming the second affiliate of the national Cancer Support Community, Gilda's Club South Florida opened its signature red doors in 1997. Founded by two families in memory of their daughters to provide that caring community in our local tri-county area, today, we are the largest provider of free psychosocial cancer support in South Florida. Annually serving more than 4,500 adults and children impacted by cancer, programming includes education, support groups, referral services, healthy living classes, as well as cancer prevention, transition and survivorship programs. We are an affiliate of the Cancer Support Community, the largest network of cancer psychosocial support services. There are 49 affiliates in total, and we are licensed by Cancer Support Community. The Culture Gilda's Club of South Florida is an organization of caring, educated and diverse individuals. We work hard to fulfill our mission and support each other in providing solutions for our members needs. Our collective talents allow us to rise to the top in our industry. We embrace the future by investing in each other. Community is stronger than cancer. The Opportunity Gilda's Club South Florida (GCSF) is expanding, serving more cancer patients and their families, expanding service delivery and promoting health equity initiatives. As we embark on a capital campaign, the Operations Manager will help grow the infrastructure of the organization. The Operations Manager plays a key role in assisting the Controller in facilities management, technology liaison, vendor management and payment and bookkeeping assistance. All donations are processed by the Operations Manager. The position will be the liaison to all vendors including technology consultant, pest control, landscaping, cleaning, HVAC and other vendors GCSF may contract. The Operations Manager will also maintain all personnel files and coordinate all Human Resources administrative functions. The Operations Manager must exude excellent customer service, organizational and time management skills. Outstanding verbal and written communication skills are essential to succeed in this position. Characteristics of this position include but are not limited to ethical behavior, ability to dispense strict confidentiality with employee and organization information, technical skills, and knowledge of accounting software programs as well as Human Resources generalist functions. One must be proficient in Quickbooks, Microsoft Office programs such as Excel, Word, Outlook and Power Point. Financial Processes Assist Controller with bookkeeping and accrual accounting. Account reconciliations -AP and Credit Cards. Manage accounts payable in QuickBooks ensure invoices are attached to invoices and credit card charges. Maintain filing system of organizational vendors, timesheets, and financial records needed for auditing purposes. Manages vendor and contractor relationships and train vendors and staff on billing procedures. Process invoices and ensure proper cost center coding. Technology Processes Master the current phone system and manage/train new users and keep telephone directory updated. Act as liaison to our technology vendor, ensuring that all staff have technology and service needed to function. Facilities Management Maintain safety of the facility. Responsible for overall facilities to ensure a safe working environment with all appropriate vendor contracts and building inspections including fire extinguishers, first aid kits, etc. Liaison for facilities repairs and maintenance as well as subcontractors Manage the facility by keeping an inventory of and ordering office, kitchen and bathroom supplies and keeping supply closets in order. Performs facilities inspections and prepare reports as needed. Retrieve a minimum of 3 bids/quotes for contracted vendors and large purchases finding the best prices for all purchases and managing returns of unused items. Assist with the maintenance of our business continuity plan. Human Resources Post all job postings and assist with screening and scheduling candidates. Maintain all personnel records and coordinate the onboarding process for new employees and exiting employees. Assist with benefits administration. Qualifications Bachelor's degree from an accredited institution preferred. Excellent customer service skills. 3 years of successful related experience in accounting, human resources and operations. Knowledge of Generally Accepted Accounting Principles (GAAP). 3 years experience in QuickBooks preferred. Proven ability to work well within deadlines on multiple projects simultaneously. Detail-oriented and organized. Database Management/Gnosis experience preferred but not required • Knowledge of Microsoft Office Suite and verbal/written internal/external business communication skills required. Bilingual preferred but not required • Notary license preferred but not required

Job Type:

Full-time Pay:

From $56,000.00 per year

Benefits:

401(k) Dental insurance Employee assistance program Health insurance Life insurance Paid time off Vision insurance

Experience:

Quickbooks:

3 years (Required)

Office Management:

2 years (Required) Ability to

Commute:

Fort Lauderdale, FL 33309 (Required) Ability to

Relocate:

Fort Lauderdale, FL 33309: Relocate before starting work (Required)

Work Location:

In person