Office Manager

Office Manager Fort Myers, FL 33916 $25

• $31 an hour
• Full-time $25
• $31 an hour
• Full-time Office Manager
• Smith Fence Company of Fort Myers (Full-Time, On-Site)

Location:

Fort Myers, FL Schedule:

Monday-Friday, 8:00 AM

• 4:30

PM Job Type:

Full-Time | On-Site | Permanent About Us Founded in 1984 , Smith Fence Company of Fort Myers is a trusted name in commercial and residential fence installation, repair, and temporary fencing throughout Southwest Florida . Under new ownership , we're expanding and looking for a hands-on Office Manager to lead day-to-day operations, coordinate administrative processes, and help drive growth within a fast-paced, family-oriented construction company. Position Overview The Office Manager will oversee all administrative, bookkeeping, and operational functions of the company's office. This position plays a key role in maintaining smooth internal communication, internal staff, field crews, and management, and ensuring that customer service and recordkeeping standards are consistently met. If you're highly organized, detail-oriented, and thrive in a small business where your ideas and leadership can make a direct impact — we want to meet you. Key Responsibilities Office & Team Management Oversee daily office operations, ensuring efficiency and strong communication across departments Supervise and support administrative and sales staff Develop, document, and enforce company policies, procedures, and organizational systems Coordinate meetings, scheduling, and document workflows between office and field staff Coordinate staff within the multi-entity company Customer Service & Communication Answer and route incoming calls, emails, and inquiries in a professional and timely manner Manage customer and project records within the CRM system (QuickBooks experience preferred) Maintain positive relationships with customers, vendors, and subcontractors Bookkeeping & Financial Support Support for processing invoices, payments, and deposits using QuickBooks Support payroll preparation, expense tracking, and vendor account management Assist management with job cost summaries, reports, and reconciliations Operations & Compliance Manage company documentation: insurance certificates, permits, vendor W-9s, and contracts Maintain office supply inventory and vendor purchasing records Track deadlines for licensing, safety, insurance and compliance renewals HR & Administrative Support Assist with onboarding new employees and maintaining personnel files Track PTO, timecards, and employee communication Support management in maintaining a professional and productive work environment Qualifications Minimum 3 years of experience in office administration, management, or construction office support Proficiency in QuickBooks , Microsoft Office (Excel, Word, Outlook) , and CRM software Strong organizational and leadership skills with the ability to multitask effectively Excellent written and verbal communication Experience in construction, trades, or service-based companies preferred Knowledge of QuickBooks, permitting processes, or subcontractor management is a plus Compensation & Benefits Competitive salary based on experience Paid holidays and PTO Performance-based bonus opportunities Long-term career growth into operations or general management roles Why Join Smith Fence Company of Fort Myers? Family-oriented company under new ownership with a clear vision for growth Collaborative, team-driven environment Stable, long-standing reputation across Southwest Florida Opportunity to build processes, improve systems, and leave your mark on a growing organization

Job Type:

Full-time Pay:

$25.00

• $31.

00 per hour

Benefits:

Paid time off

Work Location:

In person