Office Manager Hudson, FL 34674 $50,000 - $60,000 a year - Full-time Overview Akel Cardiovascular Institute is a growing cardiovascular practice specializing in interventional cardiology, vascular medicine, and advanced cardiovascular care. With locations in Hudson and New Port Richey, Florida, our team is committed to providing exceptional patient care in a professional, compassionate, and efficient environment. We are seeking an experienced, organized, and motivated Medical Office Manager to oversee daily operations, lead our administrative and clinical support teams, and ensure the continued growth and success of our practice. The ideal candidate is a proactive leader who thrives in a fast-paced medical environment, takes initiative, solves problems independently, and maintains high standards of professionalism and accountability. As an Office Manager, you'll keep daily operations organized and welcoming. You'll coordinate front desk coverage, support clients and colleagues, and maintain accurate records using office tools and productivity software.

Your impact:

By keeping communications, schedules, and information moving smoothly, you help clients receive responsive support and enable colleagues to focus on their work. Practice Operations & Management Oversee daily operations across two office locations. Ensure efficient patient scheduling, registration, check-in/check-out, and office workflow. Identify opportunities to improve operational efficiency, productivity, and patient satisfaction. Develop, implement, and maintain office policies and procedures. Coordinate with physicians and advanced practice providers to ensure smooth clinical operations. Address operational challenges promptly and professionally. Maintain adequate office supplies, equipment, and staffing coverage. Staff Leadership & Supervision Supervise front desk personnel, medical assistants, and administrative support staff. Manage employee schedules, attendance, time-off requests, and daily staffing needs. Participate in hiring, onboarding, training, and performance evaluations. Establish clear expectations and hold staff accountable for performance and professionalism. Foster a positive, respectful, and team-oriented work environment. Address employee concerns and resolve workplace conflicts effectively. Financial & Administrative Oversight Monitor daily collections, copayments, outstanding balances, and payment processes. Work closely with billing and revenue cycle teams to address claim issues and improve collections. Oversee insurance verification, referral coordination, and prior authorization workflows. Monitor operational performance, patient volume, and scheduling efficiency. Assist leadership with financial reporting, expense management, and practice growth initiatives. Patient Experience & Quality Ensure patients receive professional, timely, and compassionate service. Resolve patient complaints and concerns appropriately. Monitor patient wait times, communication, and overall satisfaction. Maintain compliance with HIPAA, OSHA, and applicable healthcare regulations. Promote consistent communication between clinical and administrative departments.

Qualifications Required:

Minimum 3 years of medical office management or supervisory experience. Experience working in a physician-owned practice or outpatient medical setting. Strong leadership, organizational, and problem-solving skills. Knowledge of medical billing, insurance verification, prior authorizations, and scheduling workflows. Proficiency with electronic medical records (EMR/EHR) and practice management systems. Excellent communication and interpersonal skills. Ability to multitask, prioritize responsibilities, and work independently. Strong attention to detail and commitment to accountability.

Preferred:

Previous management experience in cardiology, vascular medicine, or another specialty practice. Experience overseeing multiple office locations. Familiarity with Medicare, commercial insurance, referrals, and procedural authorizations. Experience with staff development, performance management, and process improvement. Understanding of revenue cycle management and practice financial performance. What We're Looking For We are looking for someone who takes ownership of their responsibilities and leads by example.

Our ideal candidate is:

A confident, approachable, and effective leader. Highly organized and detail-oriented. Proactive in identifying and resolving problems. Comfortable holding employees accountable. Able to balance patient satisfaction with operational efficiency. Professional, dependable, and adaptable. Motivated to contribute to the long-term success and growth of the practice.

Pay:

$50,000.00 - $60,000.00 per year

Benefits:

401(k) 401(k) matching Dental insurance Health insurance Paid time off

Work Location:

In person