Office Manager / BookkeeperPosition Summary The Office Manager / Bookkeeper is responsible for the day-to-day administrative, accounting, and financial support functions of the Family Entertainment Center. This position ensures the accuracy of financial records, assists with payroll and accounts payable, maintains employee files, and provides administrative support to the General Manager and Turfway Entertainment Management Group. This position will primarily work onsite at the entertainment center while spending one day each week at the Corporate Office collaborating with the corporate accounting and leadership teams. Experience in the restaurant or hospitality industry is strongly preferred due to the unique accounting and inventory requirements of food and beverage operations. Essential ResponsibilitiesAccounting & Bookkeeping Process accounts payable invoices and ensure timely payment of vendors. Verify invoices against purchase orders and receiving documentation. Assist with weekly and monthly financial reporting. Reconcile bank deposits and cash activity. Maintain organized accounting records and filing systems. Assist with month-end closing procedures. Monitor and reconcile gift cards, house accounts, and other liability accounts. Work closely with Corporate Accounting to resolve discrepancies. Restaurant & Inventory Support Review food, beverage, and retail invoices for accuracy. Assist with inventory reconciliation and investigate variances. Support food and beverage cost reporting. Verify inventory adjustments, transfers, and waste entries. Assist managers with proper documentation for inventory transactions. Understand basic restaurant cost controls and reporting. Restaurant365 (R365) Enter and code invoices into Restaurant365 (R365). Maintain vendor information within R365. Review daily sales, labor, and inventory data. Assist management in identifying reporting discrepancies. Generate reports for management as requested. Help maintain the integrity of financial and inventory data. Cash Management Verify daily deposits. Balance cash receipts. Maintain change funds and safe documentation. Assist with cash audits. Maintain accurate records of overages and shortages. Payroll & Human Resources Support Maintain employee personnel files. Assist with onboarding paperwork. Ensure employment documentation is complete. Assist Corporate with payroll documentation and reporting. Maintain confidentiality of all employee information. Administrative Duties Answer phones and assist guests when needed. Order office supplies. Maintain office organization and filing systems. Prepare reports, spreadsheets, and correspondence. Coordinate with department managers on administrative needs. Assist with licensing, permits, and required documentation. Corporate Collaboration Spend one scheduled day each week working from the Corporate Office. Attend corporate meetings as assigned. Support Turfway Entertainment Management Group initiatives. Maintain consistent communication with Corporate Accounting and Operations. Qualifications Minimum of 2 years of bookkeeping or office management experience. Restaurant, hospitality, Family Entertainment Center, or retail experience strongly preferred. Experience with Restaurant365 (R365) preferred; equivalent restaurant accounting software experience will be considered. Proficient in Microsoft Excel, Outlook, and Word. Strong organizational and time management skills. Excellent attention to detail and accuracy. Ability to maintain strict confidentiality. Strong communication and customer service skills. Ability to prioritize multiple projects and meet deadlines. Physical Requirements Ability to sit and work at a computer for extended periods. Ability to occasionally lift up to 25 pounds. Ability to move throughout the facility as needed. Occasional evening or weekend work may be required. Success Measures A successful Office Manager / Bookkeeper will: Maintain accurate financial and accounting records. Process invoices and financial transactions in a timely manner. Ensure deposits and cash handling documentation are accurate. Support inventory and food cost accuracy. Maintain organized employee and financial records. Communicate effectively with Corporate Accounting and Operations. Demonstrate professionalism, confidentiality, and attention to detail. Contribute to the overall operational success of the Family Entertainment Center.

Job Type:

Full-time Pay:

From $50,000.00 per year

Benefits:

Dental insurance Flexible schedule Health insurance Paid time off Vision insurance

Shift:

10 hour shift Day shift Evening shift

Experience:

Inventory management: 4 years (Required) Kitchen management: 4 years (Required) Ability to

Relocate:

Jacksonville Beach, FL 32250: Relocate before starting work (Required)

Work Location:

In person