A Business Office Manager manages the day-to-day administrative tasks required to keep a business office running smoothly. Responsible for paperwork, processing invoices, maintaining databases, collecting expense data, recruiting and training employees, and stocking office with supplies.
$65,000-$80,000 annually Lead the Business Office. Support Our Residents. Make an Impact. Space Coast Healthcare & Rehabilitation is seeking an experienced, organized, and motivated Business Office Manager to oversee the daily administrative and financial operations of our skilled nursing and rehabilitation center. This is a key leadership position responsible for ensuring efficient business office operations, supporting facility leadership, maintaining accurate financial records, and providing exceptional service to residents, families, employees, and external partners. Key Responsibilities Serve as a central communication hub between the Administrator and facility departments Provide administrative support to facility leadership and department managers Schedule meetings and coordinate communications with government agencies, insurance providers, and third-party payors Serve as a liaison between residents, families, insurance companies, and external organizations Oversee front desk and reception operations to ensure a professional and welcoming environment Manage business office functions, including accounts payable, accounts receivable, resident trust accounts, and billing support Coordinate payroll processes and maintain accurate payroll documentation Support Human Resources with employee onboarding, personnel records, benefits administration, and compliance requirements Manage workers' compensation, FMLA, disability claims, and employee leave processes Conduct weekly business errands, including bank deposits and post office visits Prepare reports, maintain accurate records, and assist with special projects Ensure compliance with facility policies and applicable state and federal regulations Identify opportunities to improve business office processes, accuracy, and operational efficiency Qualifications Minimum of 2 years of Business Office Manager experience in a skilled nursing facility, long-term care, rehabilitation center, or healthcare setting Strong knowledge of accounts receivable, accounts payable, payroll, and healthcare financial operations Experience with Medicare, Medicaid, managed care plans, and insurance billing preferred Ability to review financial reports, identify discrepancies, and recommend operational improvements Proficiency with Microsoft Office Suite and healthcare management software Excellent organizational, communication, and customer service skills Strong attention to detail and ability to manage multiple priorities Ability to work independently while collaborating effectively with an interdisciplinary team Professional, dependable, and service-oriented approach Benefits Comprehensive Medical, Dental & Vision Insurance Generous Paid Time Off (PTO) 401(k) Retirement Plan Employee Recognition Programs Professional Growth & Development Opportunities Supportive, Team-Oriented Work Environment Employee Discounts & Company Perks Apply Today If you are an experienced healthcare business office professional who is organized, detail-oriented, and passionate about providing excellent service, we want to hear from you! Join Space Coast Healthcare & Rehabilitation and become an important part of a team dedicated to supporting our residents, families, and staff every day.
