Overview We are seeking a dynamic and highly organized Office Manager/Administrative Assistant to join our team! This energetic role is vital in ensuring the smooth operation of our office environment, providing exceptional administrative support, and fostering a productive workplace. The ideal candidate will be proactive, detail-oriented, and possess excellent communication skills to handle a variety of clerical and customer service tasks. This paid position offers an exciting opportunity to contribute to a vibrant team while honing your organizational and office management skills. Duties Manage daily office operations, including overseeing supplies, equipment, and facility maintenance to ensure an efficient work environment Serve as the first point of contact at the front desk, greeting visitors and directing phone calls using multi-line phone systems with professionalism and courtesy Handle calendar management, scheduling appointments, meetings, and coordinating events with precision Perform data entry and maintain accurate records using spreadsheets, Microsoft Office applications, and other productivity software Support bookkeeping activities by utilizing QuickBooks for invoicing, expense tracking, and financial record keeping Assist with client communication and customer support via phone, email, or in person to ensure excellent service delivery Organize files, prepare documents through word processing and proofreading, and manage correspondence efficiently Coordinate office tasks such as filing, photocopying, and maintaining organized digital and physical filing systems Provide personal assistant support including task prioritization, time management assistance, and other administrative duties as needed Qualifications Proven experience in office management or administrative roles with a strong background in clerical tasks and customer service Proficiency in Microsoft Office Suite (Word, Excel, Outlook) along with strong computer literacy skills Experience with QuickBooks or similar accounting software is highly desirable Excellent organizational skills with the ability to multitask effectively in a fast-paced environment Strong communication skills including phone etiquette and client interaction; bilingual abilities are a plus Familiarity with multi-line phone systems and front desk operations Demonstrated ability to handle data entry accurately while maintaining attention to detail Previous experience in office experience or personal assistant roles is preferred Ability to manage time efficiently and prioritize tasks effectively for maximum productivity Join us in creating a welcoming office atmosphere where efficiency meets excellence! This role offers an engaging environment for motivated individuals eager to develop their administrative expertise while supporting our team's success.

Expected hours:

40.0 per week

Work Location:

In person