Office Manager

Job Title:

Office Manager /

HR & Payroll Coordinator Company:

Tensik Industries LLC Location:

Orlando, FL Department:

Administration /

Human Resources Employment Type:

Full-Time About Tensik Industries Tensik Industries is a manufacturing company specializing in concrete batch plants, silos, conveyors, aggregate bins, steel fabrication, industrial equipment, and plant components. We are looking for an organized, responsible, and proactive Office Manager / HR & Payroll Coordinator to support the administrative, human resources, and payroll operations of the company. Position Summary The Office Manager / HR & Payroll Coordinator will be responsible for managing daily office administration, employee onboarding, HR documentation, payroll coordination, employee records, and internal administrative processes. This role will serve as a key support position between management, employees, payroll, finance, and operations. This position does not directly manage purchasing; however, it will help ensure that administrative procedures related to purchasing, documentation, approvals, and communication are properly followed. Key Responsibilities Human Resources & Employee Support Manage the onboarding process for new employees, including paperwork, orientation, company policies, safety rules, and introduction to the team. Maintain employee records, applications, forms, identification documents, emergency contacts, and HR files. Assist with hiring coordination, interviews, job postings, applicant follow-up, and employee documentation. Help communicate company policies, procedures, expectations, and workplace standards. Serve as a point of contact for employee questions related to schedules, paperwork, time records, HR forms, and company procedures. Support management with employee warnings, disciplinary documentation, attendance records, and performance-related paperwork. Help create a professional, organized, and respectful work environment. Payroll Coordination Collect, review, and verify employee timecards, hours, attendance, overtime, PTO, and payroll-related information. Coordinate payroll information with management and accounting/payroll support. Help ensure payroll is accurate, complete, and submitted on time. Maintain payroll records and supporting documentation. Follow up on missing time, incorrect punches, schedule issues, or payroll discrepancies. Coordinate with supervisors to confirm employee hours and attendance. Office Administration Manage daily office organization and administrative workflow. Answer and route phone calls, emails, messages, and general inquiries when needed. Maintain company documents, forms, employee files, vendor documents, and internal records. Assist management with reports, forms, letters, memos, and internal communication. Coordinate meetings, appointments, office supplies, and general administrative needs. Support compliance with company policies and internal procedures. Help maintain an organized system for documents, approvals, signatures, and records. Purchasing Process Support / Administrative Oversight This position will not be responsible for direct purchasing or vendor sourcing. However, the Office Manager / HR & Payroll Coordinator will help support the purchasing process administratively by: Ensuring purchase requests, approvals, invoices, packing slips, and related documents are properly organized. Helping verify that required documentation is submitted to the correct department. Supporting communication between purchasing, warehouse, accounting, and management when administrative follow-up is needed. Helping track whether internal purchasing procedures are being followed. Assisting with filing and organizing purchase orders, invoices, and supporting documents. Notifying management when documentation, approvals, or internal processes are incomplete. Accounting & Administrative Support Assist with basic administrative support for invoices, receipts, vendor documents, and internal records. Help organize documents for accounting review. Support communication between office, payroll, accounting, and management. Maintain confidentiality with financial, payroll, and employee information. Qualifications Previous experience in office administration, human resources, payroll coordination, or administrative support preferred. Experience in a manufacturing, construction, warehouse, or industrial environment is a plus. Strong organizational skills and attention to detail. Ability to communicate clearly with employees, supervisors, vendors, and management. Ability to maintain confidentiality and handle sensitive information professionally. Basic knowledge of payroll processes, timecards, employee files, and HR documentation. Comfortable using email, spreadsheets, office software, and basic administrative systems. Ability to follow procedures and keep records organized. Bilingual English/Spanish preferred. Desired Skills Strong follow-up and sense of urgency. Professional communication and people skills. Ability to work in a fast-paced environment. Problem-solving attitude. Reliable, responsible, and detail-oriented. Ability to support both office and warehouse/manufacturing teams. Understanding of employee documentation, onboarding, payroll, and administrative compliance. Work Environment This position will work mainly in the office but will also interact with warehouse, production, and management teams. The role requires regular communication with employees, supervisors, and administrative departments. Schedule Monday to Friday, full-time schedule. Occasional overtime may be required depending on company needs. How to Apply Please send your resume and contact information. Qualified candidates will be contacted to schedule an interview.

Pay:

From $22.00 per hour

Work Location:

In person