Executive Assistant/Office Manager

Job Title:

Executive Assistant & Office Manager Reports To:

Owner Position Type:

Contractor to convert to Full Time with benefits in 6 months, Growth-Track The "Why" We are looking for a highly organized, strategic right-hand to support the Owner of one of Florida's premier wedding venues. This is not a traditional secretarial role; it is a "Chief of Staff" style position designed for a leader who wants to learn the inner workings of a luxury hospitality business from the top down. The Mission Your primary goal is to protect the Owner's time by taking over high-level administrative, operational, and personnel-related tasks. You will act as a bridge between the Owner's vision and the team's execution, ensuring every detail of our venue's operations is flawless.

Primary Responsibilities Executive Support:

Manage the Owner's calendar, prioritize communications, and handle sensitive business documents.

Process Auditing:

Shadow the current planning and venue teams to learn our proprietary "Bakers Ranch" workflow. Identify opportunities for efficiency and standardization. Must have full availability on the weekends.

Quality Assurance:

Conduct final reviews of contracts, event orders, and client communications to ensure 100% accuracy and brand alignment.

Vendor & Facility Management:

Serve as the primary point of contact for external vendors and oversee venue maintenance schedules.

HR & Team Coordination:

Assist in scheduling, tracking staff performance, and fostering a positive, professional team culture through high-level "people skills." Key Competencies High Emotional Intelligence (EQ): The ability to navigate complex personality dynamics and provide "soft-touch" leadership. Extreme Attention to

Detail:

You are the person who catches the mistake before the client does.

Systems Thinking:

You don't just fix a problem; you create a checklist so the problem never happens again.

Discretion:

You will be privy to confidential business and personnel information.

AI use:

utilize AI systems to help with process improvements and lean management Experience Requirements 3+ years in a professional management, hospitality, or high-level administrative role. Proven track record of managing schedules and complex projects. Experience in the wedding/event industry is a plus, but a background in professional services (Law, Real Estate, Luxury Retail) is equally valued.

Job Types:

Full-time, Contract Pay:

$20.00 - $25.00 per hour

Location:

Parrish, FL 34219 (Preferred)

Work Location:

In person