Office Manager

Position Overview Design Engineered Solutions (DES) is seeking a highly organized, motivated, and detail-oriented Office Manager / Personal Assistant to support daily operations and executive leadership. This role is critical to maintaining workflow efficiency, coordinating schedules, and supporting project execution within a fast-paced marine engineering environment. The ideal candidate demonstrates a strong work ethic, operates with professionalism and discretion, and is capable of managing both administrative responsibilities and executive-level support functions. Key Responsibilities Executive & Administrative Support Manage and coordinate ownership's calendar, meetings, and travel schedules Act as a gatekeeper and liaison between ownership, clients, vendors, and shipyards Handle confidential information with a high level of discretion Prepare reports, correspondence, and documentation as needed Operations & Scheduling Develop and maintain project schedules using Gantt charts to track job progress, dependencies, and deadlines Coordinate with field crews, subcontractors, and vendors to ensure alignment with project timelines Monitor project milestones and proactively identify scheduling conflicts or delays Office Management Oversee day-to-day office operations to ensure efficiency and organization Maintain records, job files, and internal documentation systems Assist with invoicing coordination, job tracking, and general administrative workflows Errands & Logistics Run business-related errands including material pickups, deliveries, and coordination with suppliers Support logistics for ongoing projects and shop operations Sales & Client Support (Preferred) Assist with client communications and follow-ups Support proposal preparation and job estimates Contribute to business development efforts and client relationship management Qualifications Proven experience in an administrative, office management, or personal assistant role Strong organizational and time management skills Ability to multitask and prioritize in a deadline-driven environment Proficiency in scheduling tools and Microsoft Office (Excel, Outlook, etc.) Experience creating Gantt charts or project schedules (preferred) Excellent written and verbal communication skills Professional demeanor with high standards of conduct and presentation Valid driver's license and ability to run errands as needed Preferred Experience Background in marine, construction, or technical project environments Sales or customer service experience Familiarity with project management tools (e.g., MS Project, Smartsheet, or similar) Core Attributes Strong work ethic and self-motivation High level of accountability and reliability Problem-solving mindset with attention to detail Ability to anticipate needs and take initiative Professional presence aligned with a high-performance organization

Pay:

$19.00 - $35.00 per hour

Benefits:

Flexible schedule Paid time off Parental leave Professional development assistance

Work Location:

In person