Assistant Office Manager

Assistant Office Manager L Cobb Construction / Cobb Site Development is seeking a highly organized, dependable, and motivated Assistant Office Manager to join our growing team in Wauchula, Florida. This position works directly with the Office Manager to help oversee daily office operations, accounting support functions, administrative processes, and employee coordination. The ideal candidate is a self-starter who enjoys staying organized, managing multiple priorities, and helping keep an office running efficiently.

Responsibilities Include:

Assist with daily office operations and administrative support Review Accounts Payable documentation for accuracy and completeness Process ACH approvals and Positive Pay files Prepare bank deposits and assist with cash management Coordinate weekly and bi-weekly office meetings Review month-end accounting reports Assist with month-end closing activities for multiple companies Monitor company loans and payment schedules Review corporate credit card reconciliations Maintain subcontractor compliance documents including W-9s and insurance certificates Assist with payroll review and administrative support Help in coordinating employee training and onboarding Create and maintain office procedures and documentation Post employment advertisements and assist with recruiting activities Assist with social media and company communications Coordinate with IT vendors for equipment setup and troubleshooting Support year-end accounting and administrative projects Perform other administrative and accounting duties as assigned

Qualifications:

3+ years of office management, accounting, or administrative experience preferred Experience with QuickBooks Desktop is a plus Strong organizational and multitasking skills Excellent communication and problem-solving abilities High level of professionalism and confidentiality Strong computer skills including Microsoft Excel, Word, and Outlook Ability to work independently while supporting a collaborative team environment

We Offer:

Competitive pay based on experience Full-time position Stable and growing company Opportunity for growth and advancement Supportive team environment L Cobb Construction / Cobb Site Development is an Equal Opportunity Employer and Drug-Free Workplace. If you are organized, dependable, and enjoy keeping operations running smoothly, we'd love to hear from you.

Job Type:

Full-time Work Location:

In person