Office Manager

Office Manager Beast Coast Hardscapes West Palm Beach, FL Job Details Full-time $22 - $26 an hour 11 hours ago Qualifications Client communication Process improvement Client invoicing Attention to detail CRM system proficiency Deposits Appointment scheduling Office experience Full Job Description About Us Beast Coast Hardscapes is a fast-growing premium hardscape and outdoor construction company specializing in driveways, patios, pool decks, turf, and custom outdoor living spaces. We pride ourselves on clean execution, strong communication, and doing things once—done right . We're looking for a reliable, detail-oriented Office Administrator to help run the day-to-day operations and keep the business organized as we scale. Responsibilities Answer and manage incoming phone calls and emails Respond to new leads promptly and follow up with existing leads Schedule consultations, site visits, and project start dates Coordinate calendars for ownership, project managers, and crews Handle permitting and paperwork with cities, HOAs, and counties Track permit statuses and ensure compliance timelines are met Maintain customer files, contracts, and project documentation Assist with invoicing, deposits, and basic administrative tracking Communicate with clients regarding scheduling, updates, and next steps Support ownership with daily administrative and operational tasks Help improve systems, organization, and workflow as the company grows Qualifications Previous experience in office administration, construction admin, or customer service preferred Strong phone presence and professional communication skills Highly organized, detail-oriented, and reliable Comfortable juggling multiple tasks in a fast-paced environment Experience with scheduling, CRM systems, or QuickBooks/Jobber is a plus Knowledge of permitting, HOAs, or construction paperwork is a bonus (not required) Self-starter with a positive attitude and problem-solving mindset What We Offer Competitive pay based on experience Opportunity to grow with a rapidly expanding company Direct involvement in high-end construction projects Supportive team environment with clear expectations Long-term position for the right person

Job Type:

Full-time Pay:

$22.00 - $26.00 per hour

Work Location:

In person