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Office Administrator / Receptionist

• 1.

0 1475 Centrepark Boulevard, West Palm Beach, FL 33401 $20 - $22 an hour - Full-time Apply with

Indeed About Us:

Slate Aviation is a leading provider of private charter services, specializing in VIP charter services. With a commitment to safety, exceptional service, and attention to detail, we cater to discerning travelers seeking a seamless and personalized flying experience.

Job Summary:

The Office Administrator / Receptionist is a pivotal role in our organization, responsible for providing a warm and professional welcome to our clients, visitors, and staff. The successful candidate will be a welcoming and professional representative of our company who takes pride in creating a positive experience for clients and visitors. This position also plays a crucial role in managing administrative tasks and ensuring the smooth operation of the office. This individual should demonstrate sound judgment, initiative, flexibility, and a strong commitment to maintaining the highest standards of service and professionalism.

Key Responsibilities:

Front Desk Reception

• Greet and welcome guests, clients, and visitors in a friendly and professional manner.
• Professionally greet and welcome visitors, ensuring they are directed to the appropriate individual or department.
• Maintain a professional, organized, and welcoming reception area. Coordinate visitor arrivals and notify appropriate employees when guests arrive Receive, sort, and distribute incoming daily mail, packages, and deliveries Maintain confidentiality when handling sensitive employee, company, or visitor information. Administrative Support
• Assist with document preparation, scanning, copying, filing, laminating, and organization of administrative records.
• Coordinate shipping labels, package tracking, and delivery confirmations.
• Assist with maintaining office contact lists, vendor directories, and administrative reference materials.
• Support management with special projects and administrative assignments.
• Prepare new hire welcome packets, onboarding materials, company-branded merchandise, and other required items. Appointment Scheduling and Coordination
• Coordinate, schedule, and manage conference room reservations to prevent scheduling conflicts.
• Set up and manage Microsoft TEAMS meetings involving the company's two conference rooms, including meetings requiring audiovisual connectivity between locations.
• Send out reminders and manage any necessary changes to the schedule. Prepare conference rooms before meetings, ensuring seating, equipment, presentation materials, and refreshments are arranged appropriately. Office Administration
• Oversee the day-to-day operations of the office, ensuring a clean and organized workspaces.
• Liaise with building management for any facility-related issues or requests.
• Coordinate preparation of employee workspaces before their scheduled start dates Coordinate and prepare catering arrangements for corporate meetings, employee lunches, training sessions, interviews, special events.
• Maintain office inventory - paper, pens, folders, office stock, etc. Maintain break room inventory - snacks, beverages, paper supplies, etc. Maintain a clean, organized, sanitary and fully stocked employee break room throughout the day. Ensure shared spaces are reset after meetings, lunches, and company events. Qualifications
• Previous office administration/administrative assistant experience is required.
• Proven experience in a similar role, preferably in the aviation or travel industry.
• Excellent communication and interpersonal skills.
• Proficiency in using office software (e.g., Microsoft Office Suite).
• Strong organizational and multitasking abilities.
• Professional appearance and demeanor.
• Knowledge of basic office equipment and procedures.

Slate Aviation is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Note:

This job description is intended as a guide and may be subject to change based on the needs of the company.

Pay:

$20.00 - $22.00 per hour Expected hours: 40.0 per week

Benefits:

401(k) 401(k) matching Dental insurance Health insurance Paid time off Vision insurance

Work Location:

In person