Office Manager, Southern Polytechnic College Graduate Program Support

Office Manager, Southern Polytechnic College Graduate Program Support Kennesaw State University, United States about 14 hours ago

Location:

Marietta, GEORGIA

Job Type:

FullTime Department Information

DEPARTMENT-SPECIFIC TASKS AND RESPONSIBILITIES

Prepares, publishes, and disseminates announcements for proposal defenses and dissertation defenses Organizes and supports PhD program and research activities, including the college¿s weekly research seminar, PhD student social events, and approximately three college¿wide research events each year Collaborates with the PhD Program Director and Department Chairs to finalize the PhD course schedule and enter it into the university system Requests and distributes the updated list of current graduate students in the college each semester Monitors GRA/GTA hiring and tuition waiver status with the Graduate College for all graduate programs within the college Maintains the PhD.IE Member Portal in Microsoft Teams and posts program¿related announcements and updates Job Summary Provides administrative and clerical support to assigned location, department, college and/or unit. Develops, maintains and ensures compliance of department records. Assists with budgetary matters, tracks department funds and purchasing. Compiles reports and monitors assigned projects and/or program components. May supervise assigned clerical staff and/or student assistants. May maintain the assigned location's Purchasing Card (PCard) usage and processes. Responsibilities

KEY RESPONSIBILITIES

1. Assists with assigned area administrative and clerical duties 2. Maintains email, voicemail boxes and filing system 3. Receives and distributes incoming and outgoing mail 4. Manages supply inventory and submits invoices for payment 5. Responsible for utilizing and maintaining the department's purchasing card (PCard), cash and/or credit card 6. Prepares department meeting agendas, meeting notes and distributes accordingly 7. Assists with projects and event support 8. Creates and maintains office related records and reports 9. Interprets, monitors, and analyzes information regarding operating reports, policies and procedures 10. Oversees and coordinates the day-to-day office operations 11. May supervise assigned staff and/or student assistants Required Qualifications Educational Requirements Bachelor's degree from an accredited institution of higher education in related field or an equivalent combination of relevant education and/or experience Required Experience Three (3) years of related administrative, office or clerical experience Preferred Qualifications Preferred Educational Qualifications An advanced degree from an accredited institution of higher education in a related field Preferred Experience Previous experience with office management or staff supervision Previous experience in higher education Proposed Salary The salary range for this position is $19.60 to $24.03 per hour. Offers are based on relevant experience. Comprehensive benefits include Medical, Dental, Vision, 13 paid holidays, vacation, generous retirement plans, tuition waiver, wellness options, and more! Visit- hr.kennesaw/benefits/index.php Knowledge, Skills, & Abilities

ABILITIES

Able to maintain and appropriately utilize the location's PCard Able to maintain confidentiality Able to handle multiple tasks or projects at one time meeting assigned deadlines

KNOWLEDGE

Knowledge of basic accounting, data and administrative management practices and procedures Basic understanding of budgets SKILLS Excellent interpersonal, initiative, teamwork, problem solving, independent judgment, organization, communication (verbal and written), time management, project management and presentation skills Proficient with computer applications and programs associated with the position (i.e. Microsoft Office suite) Strong attention to detail and follow up skills Strong customer service skills and phone and e-mail etiquette Equal Employment Opportunity Kennesaw State University is an Equal Employment Opportunity Employer. The University is committed to maintaining a fair and respectful environment for living, work and study. To that end, and in accordance with federal and state law, Board of Regents policy, and University policy, the University prohibits harassment of or discrimination against any person because of race, color, sex (including sexual harassment, pregnancy, and medical conditions related to pregnancy), sexual orientation, gender identity, gender expression, ethnicity or national origin, religion, age, genetic information, disability, or veteran or military status by any member of the KSU Community on campus, in connection with a University program or activity, or in a manner that creates a hostile environment for members of the KSU community. For additional information or to file a complaint under the provisions of this policy, students, employees, applicants for employment or admission or other third parties should contact the Office of Institutional Equity at English Building, Suite 202, eeokennesaw, or by making a report at diversity-kennesaw-advocategme.symplicity/public_report/index.php/pid081467?. Other Information This is a supervisory position. This position has financial responsibilities. This position will not be required to drive. This role is considered a position of trust. This position requires a purchasing card (P-Card). This position will not travel This position does not require security clearance. ground Check Credit Report Standard Enhanced + Education