Office Administrator/Operational Coordinator EcoWaste Management Des Moines, IA Job Details Full-time $38,000.00 - $60,733.52 a year 8 hours ago Benefits Health insurance Dental insurance Paid time off Vision insurance 401(k) matching Professional development assistance Retirement plan Qualifications Customer communication Microsoft Excel Microsoft Outlook Customer service Administrative experience High school diploma or GED Organizational skills Business Administration Associate's degree

Technical Proficiency Full Job Description Job Posting:

Office Administrator/Operational Coordinator Company:

EcoWaste Management (an EcoSource company)

Location:

5900 NW 2nd Street, Suite A, Des Moines, IA 50313

Position Type:

Full-Time, On-site Department:

Operations & Administration About Us EcoWaste Management provides critical environmental and industrial solutions across Iowa, specializing in vacuum truck services, industrial tank cleaning (UST/AST), product separation, wastewater collection, and hazardous waste transportation. Operating in conjunction with the EcoSource family, our team values safety, efficiency, regulatory compliance, and dependable customer service. Position Overview We are seeking an organized, proactive, and detail-oriented Office Administrator to serve as the central hub of our daily operations. In this role, you will work closely with the Operations Manager to coordinate daily logistics, dispatch operators and vacuum trucks, optimize workflow, and ensure administrative functions run smoothly. Key Responsibilities

Operations & Dispatch Support:

Assist the Operations Manager with day-to-day service routing, scheduling, and real-time dispatch for vacuum truck operators and field crews.

Workflow Coordination:

Track job orders, compile field tickets, handle waste manifests, and ensure smooth handoffs between field operations and client billing.

Office Administration:

Manage office supplies, answer incoming inquiries, route client requests, file paperwork, and handle mail and operational records.

Data Management:

Input project data, track service logs, update equipment maintenance records, and assist with employee time-tracking documentation.

Customer & Vendor Liaison:

Act as a dependable point of contact for clients, disposal facilities, and vendors, providing timely updates on project schedules and service calls. Qualifications

Experience:

2+ years of administrative, office support, or dispatch experience (prior experience in environmental services, logistics, trucking, construction, or waste management is a plus).

Technical Skills:

Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and general business software.

Communication:

Clear, professional verbal and written communication skills.

Organization:

Strong ability to multi-task, prioritize duties in a fast-paced environment, and solve operational bottlenecks quickly.

Education:

High school diploma or GED required; associate degree in business administration or a related field preferred. What We Offer

• Competitive hourly pay based on experience.
• Comprehensive benefits package (Health, Dental, Vision, and Paid Time Off).
• Opportunities for cross-training and professional development within an expanding environmental services firm.
• A collaborative, safety-first workplace culture.

How to Apply Submit your resume or email your application directly to with the subject line Office Administrator Application - [Your Name] . EcoWaste is an Equal Opportunity Employer and values diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

Location:

Des Moines, Iowa Pay:

$38,000.00 - $60,733.52 per year

Benefits:

401(k) matching Dental insurance Health insurance Paid time off Professional development assistance Retirement plan Vision insurance

Work Location:

In person