TITLE:

Office Manager

CLASSIFICATION

CLER

HIRING SPECIFICATIONS

Minimum Qualifications:

High school diploma, HiSET, or G.E.D Five years of work experience in an office setting or monitoring budgets

Skills, Knowledge, and Abilities:

Excellent customer service skills. Effective written and oral communication. Knowledge of genreal accounting practices. Attention to detail and accuracy. Proficient with Microsoft Office Suite or related software. Maintain confidentiality. Attend work on a prompt and regular basis. Maintain satisfactory and harmonious working relationships with the public, students, and other employees.

JOB SUMMARY

The Office Manager manages the school office and assists the administrator with general clerical duties and bookkeeping. The essential functions as shown below represent only the key areas of responsibility; specific position requirements will vary depending on the needs of the district.

ESSENTIAL FUNCTIONS

Manage day-to-day office activities by answering phones, greeting visitors, answering general questions, and distributing mail. Perform clerical tasks such as making appointments; creating bulletins, forms, and surveys; preparing schedules; drafting communications and making copies. Maintain office equipment and supplies; order supplies as needed. Manage and maintain attendance records, enrollment, registration and student transfers. Maintain student records according to state and district guidelines. Manage payroll activities, including the first-level review of timesheets, tracking and submitting any additional hours for employees. Maintain financial accounting records according to district guidelines, including PCards; process all billings and statements; record, count, and deposit all funds and issue receipts. Complete and document month end activities from the business office. Collaborate with the transportation department on transportation requests. Provide minor health care in the absence of the school nurse. Other duties, as assigned.

DEPARTMENT

: Teaching and Learning

REPORTS TO

Building Administrator

HIGHEST LEVEL SUPERVISED

NA

BARGAINING GROUP

DMEA

ESP FLSA STATUS

Exempt

CALENDAR

12 Month / 7.5 hour day

PHYSICAL REQUIREMENTS

PHYSICAL DEMAND:

FREQUENCY

Standing Frequent 33%

• 66% Walking Frequent 33%
• 66% Sitting Frequent 33%
• 66% Bending/Stooping Occasional 1%
• 32% Reaching/Pushing/Pulling Occasional 1
• 32% Climbing/Stairs Occasional 1%
• 32% Driving Occasional 1%
• 32% Lifting (25 lbs.) Occasional 1%
• 32% Carrying (25 feet) Occasional 1%
• 32% Manual Dexterity Tasks Telephone Frequent 33%
• 66% Computer Frequent 33%
• 66% Other Never 0% Working Conditions Inside Constant 67%+ Outside Occasional 1%
• 32% Extremes of Temperature/Humidity Occasional 1%
• 32% The Des Moines Independent Community School District does not discriminate on the basis of race, color, national origin, gender, disability, religion, creed, age (for employment), marital status (for programs), sexual orientation, gender identity and socioeconomic status (for programs) in its educational programs and its employment practices.

If you have questions, concerns or a complaint related to this policy, please contact Carol Wynn-Green, 2100 Fleur Drive, Des Moines, IA 50321; phone: 515-242-7709; email: carol.wynngreen@dmschools.org . Complaints can also be directed to the Iowa Civil Rights Commission, 400 E. 14th Street, Des Moines, IA 50319-1004, (515) 281-4121, or Region VII Office for Civil Rights, Citigroup Center 500 W. Madison Street, Suite 1475 Chicago, IL 60661-4544.

Approved:

Bryce Amos 06/12/2026 Employee Benefits Information All candidates offered a position will be required to successfully pass a criminal background check, and a child and adult abuse registry check. Certain positions may require fingerprinting, a drug and alcohol test, a physical capacity test and/or a motor vehicle record check.