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Office Manager
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Top Notch Cleaning Enterprise
Fairfield, IA (In Person)
$36,000 Salary, Full-Time
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Job Description
Job Overview We are seeking a dynamic and highly organized Office Manager to lead the daily operations of our busy office environment. This vital role involves overseeing administrative functions, managing front desk activities, coordinating communication systems, and ensuring a smooth workflow across departments. The ideal candidate will bring energy, efficiency, and a proactive approach to office management, creating a welcoming atmosphere for staff and visitors alike. Your expertise in office procedures, strong organizational skills, and ability to handle multiple tasks with precision will be instrumental in supporting our team's success. Responsibilities Manage front desk operations, including greeting visitors, answering multi-line phone systems, and directing calls with professional phone etiquette. Oversee administrative tasks such as data entry, filing, proofreading documents, and maintaining accurate records using tools like Microsoft Office , Square and QuickBooks Online. Coordinate calendar management and schedule appointments for clients and/or team members, ensuring efficient time management. Handle bookkeeping responsibilities utilizing QuickBooks or similar accounting software to support basic financial recordkeeping and invoicing. Provide exceptional customer service by supporting clients ensuring their needs are met promptly and courteously. Maintain office supplies inventory, oversee maintenance requests, and ensure the office environment adheres to safety standards. Marketing support (managing the website and growing initiatives) Support in coordinating events and other activities in the office Requirements Proven experience in office management or administrative roles with strong organizational skills and attention to detail Strong time management skills with the ability to prioritize tasks efficiently in a fast-paced environment Reliable and presentable Use tact, discretion and diplomacy Proficiency in computer literacy including Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace (Docs, Sheets), and familiarity with data entry and filing systems. Bilingual skills in English/Spanish are required to effectively communicate with diverse clients or staff members.