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Office Administrator
Job
Staffing Inc
Chicago, IL (In Person)
Full-Time
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Job Description
Monday-Friday 8am-5pm $18 Job Summary We are seeking a dedicated Office Administrator to join our dynamic team. In this vital role, you will oversee daily office operations, ensuring a smooth and efficient environment that supports organizational goals. The ideal candidate will possess strong organizational and administrative skills, demonstrate proficiency with office management tools, and provide exceptional customer service. This position offers an opportunity to contribute to a professional setting where attention to detail and effective communication are highly valued. Responsibilities Manage front desk duties, including greeting visitors and handling inquiries with professionalism and courtesy. Operate multi-line phone systems, directing calls efficiently and maintaining excellent phone etiquette. Coordinate calendar management and scheduling for meetings, appointments, and events. Maintain accurate records through data entry, filing, and document proofreading to ensure information integrity. Utilize software such as Microsoft Office, Google Workspace, and QuickBooks for administrative tasks and record keeping. Support bookkeeping activities including basic bookkeeping tasks and financial record organization. Assist with office management duties such as supply ordering, facility coordination, and process improvements. Provide customer support by addressing client inquiries promptly and professionally. Handle clerical responsibilities including typing correspondence, managing emails, and supporting administrative projects. Contribute to a positive office environment through effective time management and organizational skills. Qualifications Proven experience in office administration or related clerical roles with a focus on customer service. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace applications. Familiarity with QuickBooks or similar accounting software is preferred. Strong organizational skills with the ability to prioritize tasks efficiently. Excellent communication skills in both written and verbal forms; bilingual abilities are a plus. Experience with front desk operations, multi-line phone systems, and data entry. Knowledge of medical or dental receptionist duties is advantageous but not required. Demonstrated ability to manage calendars, handle filing systems, and perform proofreading accurately. Previous experience in office management or personal assistant roles is desirable. Ability to adapt quickly in a fast-paced environment while maintaining professionalism. This position is an excellent opportunity for individuals seeking to utilize their administrative expertise within a supportive team environment. We welcome applicants who are committed to excellence in office operations and customer service.