Type:

full-time

Job Description:

Head of Office Services /

Administrative Manager Location:

Chicago (in-office 4 days/week; remote Fridays) About the Firm We are a growing private investment firm managing multiple billions in assets, focused on across a variety of industries. We partner closely with our portfolio companies to drive growth while creating value for investors, employees, and communities alike. About the Role We're looking for a hands-on leader to own workplace experience and administrative operations across our offices. The Head of Office Services will manage a team of Executive Assistants and front-of-house/facilities staff, oversee vendor relationships and the administrative budget, and build scalable systems that support our continued growth. This is a builder role - you'll be improving and modernizing operations, not maintaining the status quo. What You'll Do Lead the team: Manage, coach, and develop a team of 10+ Executive Assistants and Office Managers across multiple locations; own hiring, onboarding, performance management, and workload/coverage planning.

Build the playbook:

Design and standardize processes for travel, expense management, meeting coordination, and executive support; create documentation that drives consistency and efficiency; use technology and AI tools to cut manual work.

Run the office:

Oversee day-to-day office operations, manage key vendor and facilities relationships, negotiate contracts, own the administrative budget, and lead office expansions or renovations as needed.

Shape the experience:

Own internal communications on workplace policies and logistics; partner with Talent & Culture on engagement initiatives; support firm-wide events and offsites. 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