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Office Administrator
Job
4692 SMR Parts and Service Logistics
Romeoville, IL (In Person)
$62,400 Salary, Full-Time
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Job Description
Sandvik Mining & Rock, the leading global supplier of equipment and tools, service and technical solutions for the mining industry, currently has 1 opening for an Office Administrator on our 1st shift starting at 7:30AM - 8:00AM. The Office Administrator will be responsible for performing administrative services which may include office clerical, support services and customer service. First point of contact for visitors to the facility. This role will also support daily office operations and administrative needs, including scheduling of meetings, leading company events/activities, invoice and vendor management.
MAIN RESPONSIBILITIES
- Adheres to all Sandvik policies, SOPs, safety, and environmental practices
- Manage all day-to-day office operations, ensuring efficient administrative processes and a professional work environment
- Serve as the primary point of contact for visitors following company policy
- Coordinate scheduling of meetings, site visits, contractors, service calls, company activities
- Manage building badge access system
- Order office supplies to ensure proper inventory
- Receive and distribute mail
- Manage invoice review and processing including vendor setup
- Collaborates with cross functional stakeholders to manage projects
- Create, edit and maintain business communications, presentation, reports and meeting documentation
- Handle various arrangements, supplies, and support for meetings, training classes and other functions
- Room preparation and post-event cleanup for meetings and events
- Other duties as assigned
EXPERIENCE
2+ years' experience in office / inventory managementEDUCATION, LICENCES & CERTIFICATES
High school degreeOTHER:
Bilingual:
English/Spanish- Proficiency in
MS Tools:
Power Point, Excel, Word- Excellent organizational skills with the ability to prioritize multiple responsibilities and meet deadlines
- Strong analytical capabilities.
KEY STAKEHOLDERS
- Senior Leadership, managers, employees, visitors, and contractors