Office Manager The BAM Companies
- 4.4 Carmel, IN Job Details Full-time $63,000
- $68,000 a year 1 day ago Benefits Paid holidays Disability insurance Health insurance Dental insurance Paid time off Vision insurance Life insurance Qualifications Meeting minutes Accounting systems Google Workspace Budget management Google Sheets Google Docs Maintaining an organized workspace Microsoft Outlook Accounts payable Operations management Vendor management Inventory management 5 years Catering Greeting customers Executive administrative support Research Mid-level Event vendor coordination High school diploma or GED Managing budgets in a finance role Project management Bachelor's degree Financial record maintenance HVAC Vendor relationship management QuickBooks Office management Travel scheduling Google Calendar monday.
com Communication skills Technical Proficiency Property management Editing Full Job Description Company Overview The BAM Companies (BAM) began in 2010 in the heart of Indianapolis. Affectionately referred to as the "BAMFAM" by its employees, the company is dedicated to changing the way property management operates. A property management company focused on achieving maximum benefit for residents, owners, and investors, BAM always acts with a focus on its core values of: Growth, Fun, Family, and Work-Life Balance. In utilizing industry knowledge, the strengths of the team, and market expertise, BAM is a company that knows how to succeed! We encourage you to join this winning team, and grow with us. Summary The Office Manager is the heartbeat of our headquarters, ensuring a seamless, high-energy environment where the BAM team can thrive. This multifaceted role balances meticulous office operations and bookkeeping with high-level executive support and creative event planning. As the first point of contact for the office, you will embody our core values of Growth, Fun, Family, and Work-Life Balance while driving efficiency across all departments. Essential Job Functions Office Organization & Management Oversee the daily operations of the physical office, ensuring a clean, organized, and professional environment that reflects BAM's culture. Manage relationships with vendors, service providers, and landlords to ensure all office systems (HVAC, plumbing, security, etc.) are functional. Procure and maintain inventory for office supplies, snacks, and equipment, proactively managing the budget for all office-related expenses. Serve as the primary point of contact for incoming calls, mail distribution, and office guests, providing a welcoming "BAMFAM" experience. Address any investors as they arrive in the office and ensure they are connected with the correct internal contact. Bookkeeping & Financial Administration Perform essential bookkeeping duties, including processing accounts payable/receivable and reconciling monthly credit card statements. Assist the finance team with expense tracking, invoice entry, and maintaining organized digital and physical financial records. Executive Assistant Support Provide high-level administrative support to the executive team, including complex calendar management and travel coordination. Draft, edit, and prepare internal and external communications, presentations, and reports on behalf of leadership. Coordinate executive meetings, including agenda preparation, room setup, and taking detailed minutes. Address last-minute administrative and executive errands and efficiently manage competing priorities. Event Management & Culture Lead the planning and execution of all company events, from monthly team-building activities to large-scale annual celebrations. Collaborate with leadership to ensure events effectively "live out" our core values and maintain the "small company feel" as we grow. Manage event logistics, including venue sourcing, catering, décor, and travel arrangements for offsite team members. Ad Hoc Projects Execute special projects as assigned by the Director of Operations or other team members, ranging from software implementations to office space reconfiguration. Conduct research and gather data to support strategic initiatives across property management, HR, or marketing.
Required Competencies Organizational Excellence:
Ability to manage multiple shifting priorities with extreme attention to detail.
Financial Literacy:
Proficiency in basic accounting principles and bookkeeping software.
Discretion:
Ability to handle sensitive and confidential company and executive information with high integrity.
Communication:
Exceptional verbal and written communication skills that match our "Fun and Professional" tone.
Adaptability:
A "no task is too small" attitude with the ability to pivot quickly in a fast-paced environment.
Ownership:
An understanding of the importance of this role as the "glue" of the office, which is cross-functionally important.
Technical Proficiency:
Expertise in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) or Google Suite (Docs, Sheets, Slides, Google Calendar). Preferred Skills Experience with QuickBooks or similar accounting/bookkeeping platforms. Strong project management skills and familiarity with tools like Monday.com. Creative eye for event planning and office aesthetics.
Preferred Education and Experience Experience:
5-7 years of experience in office management, executive assistant roles, or professional administration.
Education:
Bachelor's degree preferred
Education:
High school diploma required.
Industry:
Prior experience in property management or real estate is a plus but not required. Benefits BAM offers a comprehensive benefits package that includes some out-of-the-box choices, but things being different and that challenge conventional wisdom is how we always operate. Paid Time Off
- Upon starting each employee already will be able to enjoy all 14-and-a-half paid holidays that BAM observes! On top of that, when each employee hits their 90th day, we drop 88 hours of PTO into each person's account. That only goes up on the employee's first BAM-iversary when we add another 120 hours into each person's bank. Traditional Medical and Health Benefits
- We all need them, and BAM provides them at a bargain!
Each year the company chooses to contribute a larger portion of the total benefits cost in an effort to not raise the employee's contribution and lower it if possible.
This package includes:
medical, dental, vision, voluntary life, short-term disability, long-term disability, and a small pet benefit option. Company Culture
- BAM strives to have and succeeds in always having the small company feel.
You will never be a number, and will always be valued.
We live out our values:
(1) When People Grow, BAM Grows, (2) Loyal, Loving Family, (3) Fun, Quirky Spirit, and (4) Work Hard, Play Hard, WIN! Free Life Insurance
- The company pays for $25,000 in life insurance free of change to each and every employee. Personal & Professional Development
- BAM pays for unlimited access to MytrueU which is a site that aggregates incredible community leaders and asks them to share their lessons learned, in order to enrich others. Events
- BAM spares no expense in order to plan events for the entire company.
No matter where the employee is working, we ensure that everyone can get together and live out our Core Values. Work Environment This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets, and fax machines. Physical Demands The physical demands described here are representative of those that must be met by an employee to perform the essential functions of this job successfully. While performing the duties of this job, the employee is regularly required to talk and/or hear. The employee frequently is required to stand, walk, use hands and fingers to handle or feel, and reach with hands and arms. The employee must occasionally lift or move office products and supplies, up to 20 pounds. Position Type/Expected Hours of Work This is a full-time position; hours of work will vary Monday
- Friday and may include weekends on rare occasions when company events occur.
Travel This is a primarily local assignment during the business day, although some out-of-area travel will be expected. Work Authorization Must be authorized to work in the United States of America. AAP/EEO Statement The BAM Companies provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, or genetics. In addition to federal law requirements, The BAM Companies complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. The BAM Companies expressly prohibits any form of workplace harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. Improper interference with the ability of The BAM Companies' employees to perform their job duties may result in discipline up to and including discharge. Communication Release By applying for this position or showing interest to a team member, you agree to receive emails and text messages from Barratt Asset Management, LLC (The BAM Companies). If you want to stop receiving these communications, you can respond to a team member's call or message and request to be unsubscribed, which will then end the communication from us.
