Assistant Office Manager

The Assistant Office Manager is a key leadership-track role responsible for supporting the daily financial and administrative operations of a high-volume franchise dealership. This position serves as the right hand to the Office Manager, ensuring that accounting functions, deal processing, and compliance standards are met with precision. This is a high-growth opportunity. We are looking for a motivated professional with a strong foundation in automotive accounting who is ready to refine their leadership skills. For the right candidate, this role is designed as a direct pipeline for advancement to an Office Manager position within our growing dealership group.

Key Responsibilities Accounting Support:

Assist in managing accounts payable, accounts receivable, and general ledger maintenance.

Deal Processing:

Ensure the timely and accurate flow of vehicle contracts, funding, and title work.

Month-End Procedures:

Support the Office Manager in reconciling schedules and preparing financial statements for month-end closing.

Compliance & Audit:

Assist in maintaining strict adherence to OEM policies, state and federal regulations, and internal dealership controls.

Staff Mentorship:

Provide guidance and training to the administrative and accounting team to ensure operational efficiency.

Cross-Departmental Liaison:

Work closely with Sales, Service, and Parts departments to resolve administrative bottlenecks and improve workflow.

Reporting:

Help prepare and review daily doc tracking, CIT (Contracts in Transit) reports, and incentive submissions.

Qualifications & Skills Dealership Experience Required:

Prior experience in a franchise dealership business office or accounting department is essential.

Systems Expertise:

Proficiency in major Dealership Management Systems (e.g., CDK, Dealertrack, or Reynolds & Reynolds ) is highly preferred.

Technical Knowledge:

A solid understanding of automotive-specific accounting, including titles, registrations, and service/parts reconciliations.

Detail Oriented:

Exceptional accuracy in data entry and financial reporting.

Professionalism:

High level of confidentiality and the ability to maintain a professional demeanor in a fast-paced environment. Education & Experience High school diploma or equivalent required; Associate's or Bachelor's degree in Accounting or Finance is a plus. Minimum of 2-4 years of experience in a franchise automotive dealership office. Career Path & Benefits We are committed to promoting from within. As an Assistant Office Manager, you will receive mentorship and professional development designed to prepare you for a full Office Manager role within our dealership group. Competitive Salary based on dealership experience.

Advancement Opportunities:

Clear trajectory for growth within our multi-location group.

Benefits Package:

May include medical, dental, vision, paid time off, and retirement plan options.

Benefits:

401(k) 401(k) matching Dental insurance Health insurance Health savings account Life insurance Paid time off Vision insurance

Experience:

automotive dealership: 2 years (Required)

Work Location:

In person