We are looking for an organized and proactive Office Manager to support the day-to-day operations for a non-profit organization located in Indianapolis, Indiana. This contract-to-hire position plays a key role in keeping administrative processes, documentation, and reporting activities running smoothly while helping the team meet departmental priorities. The ideal candidate is comfortable balancing routine office coordination with deadline-driven projects and brings a thoughtful, service-oriented approach to supporting staff, committees, and program activities.

Responsibilities:

• Coordinate administrative support for the department by managing records, correspondence, scheduling needs, and operational follow-through across multiple priorities.
• Review and process expense-related items such as reimbursements, mileage submissions, purchase requests, training and development costs, and hospitality spending with accuracy and timeliness.
• Oversee application and award administration by maintaining documentation, monitoring progress, communicating with stakeholders, and supporting committee-related activities.
• Track assessments, insurance materials, program paperwork, and training documentation to help maintain compliance and ensure required information is complete and current.
• Manage development request workflows, including routing approvals, organizing registration details, and maintaining supporting records.
• Provide backup assistance for employment verifications, leadership search activities, and applicant tracking processes when needed.
• Prepare and maintain internal reports, manage invoices, prepare and track budgets, spreadsheets, and data records to support business operations and informed decision-making.
• Help manage office resources and supplies while supporting efficient daily office administration and budget-related tracking.