Business Office Supervisor Kansas City Orthopedic Alliance Lenexa, KS Job Details 17 hours ago Benefits Paid holidays Disability insurance Health insurance Dental insurance Paid time off Vision insurance 401(k) matching Opportunities for advancement Life insurance Qualifications Patient scheduling systems Staff supervision Medicare Commercial insurance knowledge Phone communication Medical insurance coverage verification Team leadership Medical office experience Workers' compensation insurance knowledge High school diploma or GED Medicaid health insurance Medicare regulations Healthcare practice operations management Health information regulatory compliance Centers for Medicare & Medicaid Services (CMS) billing regulations Medicaid Office management Business operations Hospital regulatory compliance Medical debt collection accounts Patient collections management Financial compliance Full Job Description Join the KCOA Team at Our New Ambulatory Surgery Center - Center for Advanced Orthopedics in Lenexa! Kanas City Orthopedic Alliance is excited to announce the opening of our new Ambulatory Surgery Center - Center for Advanced Orthopedics located in Lenexa. We are seeking talented, dedicated professionals to join us as we build a team committed to excellence. This new facility represents an exciting opportunity to be part of something from the ground up. Team members will play a key role in shaping the culture, delivering exceptional service, and helping us provide outstanding care and support to our patients and community. Why Join Us? Be part of a brand-new, state-of-the-art facility Collaborate with an experienced and supportive team Help establish processes and best practices from day one Opportunities for professional growth and career advancement Competitive compensation and benefits We are seeking individuals who: Demonstrate professionalism and integrity Thrive in a collaborative environment Are committed to exceptional patient and customer experiences Bring enthusiasm, adaptability, and a positive attitude We are seeking an experienced Business Office Supervisor to lead the day-to-day operations of the business office, from scheduling and pre-registration through patient check-in, point-of-service collections, and billing follow-up. This role supervises and supports business office staff, serves as the center's go-to resource for Epic front-end and revenue cycle workflows, and makes sure the office runs accurately, efficiently, and in compliance with regulatory and payer requirements. The Supervisor also works hands-on, covering the front desk and other business office functions whenever needed. Responsibilities Staff Leadership Supervise, train, and support business office staff. Participate in hiring, onboarding, and orientation of new business office employees, including Epic training on center workflows. Create staff schedules, approve time off, manage timekeeping, and make sure the front desk is covered from first patient arrival through end-of-day close. Conduct performance evaluations, provide coaching and feedback, and address performance or conduct issues in partnership with the Director and HR. Hold regular team huddles or meetings to communicate updates, schedule changes, payer changes, and process improvements. Front-End Revenue Cycle Oversee scheduling, pre-registration, insurance eligibility verification, and prior authorization so that cases are cleared financially before the day of surgery. Make sure patient cost estimates, and Good Faith Estimates for self-pay or uninsured patients, are prepared and communicated accurately and on time. Oversee workers' compensation and auto/liability cases, including claim numbers, adjuster contacts, and authorizations. Monitor point-of-service collections, set and track collection goals, and coach staff to have clear, compassionate financial conversations with patients. Oversee daily cash reconciliation, deposits, and payment posting, and enforce cash handling and internal control procedures. Epic Systems and Workflows Serve as the business office's Epic super user. Work with Epic analysts, IT, or the center's Epic support team to troubleshoot issues, request build changes, and test and roll out upgrades. Maintain up-to-date workflow guides and tip sheets for business office staff. Reporting, Compliance, and Quality Track and report key business office metrics. Audit registration and scanned medical record documents for accuracy and completeness, including signed consents and required patient disclosures. Make sure business office practices comply with

HIPAA, CMS ASC

Conditions for Coverage, the No Surprises Act, and accreditation standards (e.g., AAAHC or Joint Commission). Participate in quality improvement projects, survey readiness, and center committees. Work closely with clinical leadership, surgeons' offices, and the OR schedule to resolve issues that affect patient flow and case readiness. Experience/Education Experience Required Three or more years of experience in healthcare business office or revenue cycle operations, including registration, insurance verification, and collections. One or more years of supervisory or lead experience. Hands-on experience with Epic, including front-end registration and scheduling workflows. Strong knowledge of commercial insurance, Medicare, Medicaid, workers' compensation, and auto/liability coverage. Working knowledge of HIPAA and healthcare billing compliance. Excellent communication, problem-solving, and organizational skills, with the ability to lead a team through a busy surgical day. Preferred Experience in an ambulatory surgery center or orthopedic practice. Epic super user experience Knowledge of CPT and HCPCS coding for orthopedic procedures and ASC payment methodology. Bilingual in English and Spanish Education High school diploma or equivalent; required. Associate or bachelor's degree in healthcare administration, business, or a related field, preferred. Physical Requirements This role requires sitting or standing for extended periods, frequent computer and phone use, and occasionally lifting up to [20] pounds. Candidates must be able to communicate clearly in person and by phone and to work in a healthcare setting with potential exposure to illness, using appropriate precautions. We provide a robust benefits package, including: Rich PTO Accruals 6 company paid holidays Full benefits package including medical, dental and vision 401(k) with a company match Employer paid life insurance and long term disability