Company Overview Automatic Air Corp. is a family-owned and operated business with over 65 years of dedicated service in the heating and cooling industry. We proudly serve the Metro Louisville Area and surrounding counties, committed to delivering exceptional service to every customer. Join our team and be part of a company that values quality, reliability, and community. Job Summary We are seeking to add a dynamic and organized Office Administrator to our team! In this role, you will manage daily office operations, support customer interactions, and ensure smooth administrative workflows. Your proactive approach and technical proficiency will help us maintain high standards of efficiency and customer satisfaction. This paid position offers an exciting opportunity to grow within a reputable company that values its employees. Responsibilities Answering multi-line phone systems, and managing client communication with professionalism and courtesy Maintain accurate records through data entry, filing, and updating spreadsheets using productivity software such as Microsoft Office and QuickBooks Support service dispatcher by scheduling service calls, job costing invoices, billing customers and collecting payments from customers. Provide exceptional customer support via phone, email, or in person by addressing inquiries promptly and professionally Assist with office management tasks including supply ordering, document proofreading Maintain organization of files, documents, and office supplies to ensure a tidy and efficient workspace Qualifications Proven clerical experience with strong office management skills Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with productivity software Experience with QuickBooks or similar accounting software is highly desirable Excellent organizational skills with keen attention to detail and accuracy in data entry and proofreading Strong communication skills in both English and bilingual capabilities preferred for client interaction Demonstrated ability to handle multi-line phone systems with professional phone etiquette Prior experience in customer service or front desk roles is advantageous Ability to manage time effectively while juggling multiple responsibilities in a fast-paced environment Computer literacy combined with technical proficiency in office equipment and software Join us today! Bring your energy, organization skills, and enthusiasm to our team where your contributions make a real difference every day.

Pay:

$22.00 - $25.00 per hour Expected hours: 42.5 per week

Benefits:

401(k) 401(k) matching Dental insurance Health insurance Life insurance Paid time off Retirement plan

Experience:

Administrative:

3 years (Required)

Work Location:

In person