Office Manager / Bookkeeper

Office Manager / Bookkeeper Work-A-Haulix, LLC Louisville, KY Job Details Full-time From $47,500 a year 23 hours ago Benefits Health insurance Dental insurance Paid time off Vision insurance Life insurance Retirement plan Qualifications Vendor relationship building Accounts receivable Writing skills English Administrative experience Human resources QuickBooks Organizational skills Office management Full Job Description Job Summary The Office Manager oversees daily administrative operations, ensuring high levels of organizational effectiveness and communication. This dual-focused role manages critical financial workflows, such as customer billing and accounts receivable, while simultaneously leading Human Resources functions and employee engagement initiatives to maintain a productive, positive work environment.

Key Responsibilities Financial Administration & Accounts Receivable Customer Billing:

Generate and distribute accurate invoices to clients based on completed moving contracts and service scopes.

AR Management:

Monitor and collect outstanding accounts receivable, preparing periodic reports on revenue, past-due status and reconciling account balances.

Report Writing:

Prepare comprehensive monthly reports to analyze sales trends, revenue performance and key financial metrics to help guide business decisions.

Payment Processing:

Record ACH deposits, checks, cash, or card payments in QuickBooks.

Vendor Coordination:

Manage accounts payable by processing vendor invoices and purchase orders for moving supplies and equipment. Human Resources (HR)

Talent Management:

Coordinate the recruitment process, including scheduling interviews, new hire documentation, and processing all incoming employees.

Compliance:

Maintain up-to-date personnel records, ensuring all employees meet HR standards and required industry certifications.

Employee Engagement & Culture Workplace Experience:

Act as the company culture ambassador, fostering a positive atmosphere for both office and field teams.

Event Planning:

Organize team-building activities, holiday parties, and employee appreciation events to boost morale.

Marketing Digital Presence:

Maintain the company's Google Business Profile and social media accounts (Instagram, Facebook) to showcase the team in action.

Reputation Management:

Actively solicit and respond to customer reviews on platforms like Google and Yelp to build local trust.

Email Marketing:

Execute automated follow-up campaigns and seasonal promotions to nurture leads and encourage repeat business.

General Office Operations Inventory Management:

Oversee office supplies and equipment, identifying needs and maintaining vendor relationships.

Operational Support:

Answer incoming calls, resolve customer service-related issues, and manage office schedules to avoid conflicts.

Required Skills & Qualifications QuickBooks :

Experience working with this software.

Communication:

Exceptional verbal and written skills.

Organization:

Advanced multitasking ability and attention to detail.

Pay:

From $47,500.00 per year

Benefits:

Dental insurance Health insurance Life insurance Paid time off Retirement plan Vision insurance

Experience:

QuickBooks:

1 year (Required)

Office Management:

1 year (Required) Human resources: 1 year (Preferred)

Language:

English (Required) Ability to

Commute:

Louisville, KY 40218 (Required)

Work Location:

In person