Office Administrator

Our Acton, MA based client in the construction space is seeking a highly organized and proactive Office Administrator to join their team on a direct hire basis ASAP. This vital role involves overseeing daily office operations, managing administrative tasks, coordinating schedules, and supporting various departments to ensure smooth and efficient workflow. The ideal candidate will possess strong communication skills, exceptional organizational abilities, and experience in office management, with a focus on fostering a productive and welcoming environment. This position would be a Mon-Fri 8am-4:30pm schedule and it would be a direct hire role. The client will move quickly through the interview process.

Duties:

Manage daily office operations, including front desk responsibilities and multi-line phone systems, ensuring professional phone etiquette and excellent customer service. Coordinate scheduling and calendar management for executives and team members to optimize productivity. Perform general office tasks (copying, printing, scanning, filing) Distribute documents to internal departments Handle customer inquiries (online, phone, walk-ins) Qualify sales leads coming in and passing off potential buyers to the sales team Support the Parts & Service team Help coordinate shipping (USPS, UPS, freight) Maintain and organize archived plans Keep the office organized and professional Interact courteously with clients and coworkers Proven experience in office administration or related roles with demonstrated supervisory experience.

Qualifications Needed:

Detail-oriented Strong problem-solving and analytical skills Good written and verbal communication Efficient and accurate worker Self-starter who can work independently or in a team High school Diploma Proficient in Microsoft Office QuickBooks and QuickBase CRM experience preferred Ability to write professional correspondence If interested in this construction based Office Administrator position based in Acton, MA, please contact JMT Staffing Solutions at 781-558-2589 or apply to this position today and a staffing manager will be back in touch with more details. The client will be offering a salary in the $60k range and will be offering PTO and covering 65% of the health insurance costs.

Pay:

From $60,000.00 per year

Benefits:

Health insurance Paid time off

Work Location:

In person