Office Manager

Office Manager Agawam, MA Job Details Temp-to-hire | Full-time From $30 an hour 1 day ago Benefits Pension plan Qualifications Benefits administration OSHA (regulatory compliance area) Employee onboarding Defined contribution retirement plans Record keeping Construction subcontractor management Accounts receivable Financial close processing Financial data reconciliation Accounts payable Operations management Sales Sales tax Phone communication Filing Mid-level Full cycle recruiting Bidding project phase Task prioritization Implementing HR recruitment processes Debits & credits Recruiting Organizational skills Payroll Construction administrative experience Certified Notary Public Workers' compensation Candidate sourcing Clerical experience Construction accounting Safety records management Office management Appointment scheduling Phone call management 401(k) retirement plans Onboarding process management Communication skills Payroll processing Journal entry management in accounting Full Job Description Overview We are seeking a highly organized and proactive Office Manager to oversee the daily operations of our busy construction office environment. This essential role ensures that administrative functions run smoothly, supporting the overall efficiency and productivity of our team. The ideal candidate will possess strong organizational skills, excellent communication abilities, and a comprehensive understanding of office management practices including payroll, HR, and some light AP/AR. Job costing/bids we can train! Responsibilities Manage multiple day-to-day office operations, including administrative tasks, clerical duties, and occasionally scheduling sales appointments Self-motivated individual with an understanding of prioritizing tasks Payroll (50-100 employees) in multiple states; Certified payroll Assist with new candidate sourcing, recruiting, onboarding, & new hire e-verifying Manage unemployment account (daily) OSHA reporting and record keeping annually Assist commercial sales with access to portals for bidding Bid package assembly Actively update, prepare and submit prequalification packages for state/federal agencies and commercial contractors Manage 401k and pension plan contributions with yearly true-up/reconciliation Assemble and submit sales/use taxes monthly and annually for multiple states Coordinate intensive worker's comp and general liability insurance audits annually Financial management including journal entries, month end and year end closings using construction software program Track subcontractor COIs; File and mail year end 1099s to subcontractors Commercial Job costing Liaison to firm's bank and accountant Assist with answering phone and scheduling residential sales call appointments as needed Qualifications Proven experience in office management or administrative roles with strong clerical and organizational skills Strong multitasking abilities with keen attention to detail; adept at managing schedules and handling multiple priorities simultaneously Best candidate can anticipate areas needing attention and skilled at using discretion and prioritizing tasks to be completed Best candidate understands the need for confidentiality MA Notary a plus

Pay:

From $30.00 per hour

Work Location:

In person