Location:

Boston, MA Category:

Student Job Type:

Per diem

Posted On:

Thu Sep 10 2026

Department:

Business Office Position Title:

Business Office Student Assistant

•

Fiscal Operations Position Level:

Level I

•

Entry-Level Developmental Focus:

Explore & Build Wage Tier:

Tier I Economic Mobility Pathway:

Pathway 3

•

Business, Entrepreneurship & Professional Services Placement Type:

Learn & Earn Location:

On Campus

•

Business Office Number of Positions:

3

Recommended Hours:

Flexible based on academic commitments, Business Office needs, and Learn & Earn eligibility

Maximum Hours:

18.5 hours per week during the academic semester

Supervisor:

Malcolm Mayfield, Administrative Services Manager Position Summary The Business Office Student Assistant

•Fiscal Operations provides entry-level documentation and administrative support for fiscal year closeout activities. Students gather, organize, match, and stage financial documentation so permanent Business Office staff can complete reconciliation, processing, review, and approval. Essential Responsibilities Locate and organize receipts, invoices, and supporting documentation for card transactions across active accounts. Compile documentation into structured formats and stage materials for permanent staff reconciliation. Gather and match invoices to outstanding payables. Maintain a clear list of transactions that are still missing documentation. Communicate documentation gaps to supervising staff for resolution. Gather and organize grant closeout documentation and stage materials for permanent staff audit-readiness review. Maintain an organized transaction log and closeout documentation environment.

Job Requirements:

Required Qualifications Must be a currently enrolled RCC student who meets Learn & Earn eligibility requirements. Must be in good academic and disciplinary standing. Interest in administrative, business, finance, grants, or operational processes. Ability to follow detailed instructions accurately and consistently. Collaborative approach to problem-solving and willingness to take direction. Ability to maintain confidentiality and appropriately handle sensitive financial, vendor, and grant information.

Additional Information:

Student Learning & Professional Development Outcomes Develop foundational administrative and fiscal-documentation skills. Practice accurate record organization, invoice matching, tracking, and data management. Learn appropriate handling of confidential business and financial information. Strengthen attention to detail, teamwork, communication, reliability, and workplace professionalism. Scope, Confidentiality & System Access All work is preparatory in nature. Student employees gather, organize, document, and flag information for permanent staff review. Final reconciliation, processing, decisions, approvals, and submissions remain with permanent staff at all times. Students will be briefed on confidentiality requirements related to financial records, vendor information, and grant documentation and will receive only limited, supervised access to systems appropriate to their assigned workstream. Access will be revoked at the conclusion of the placement. Funding & Scheduling Structure 3 placements are authorized through Learn & Earn. Students may work no more than 18.5 hours per week during the academic semester. Supervision & Performance The student reports to Malcolm Mayfield, Administrative Services Manager, or designated Business Office staff. Students receive role-specific training, regular supervision, feedback, and professional-development opportunities. Performance concerns will be addressed through RCC's progressive intervention process. Advancement Strong performers may become candidates for Level II Business Office opportunities involving grants records, compliance, audit readiness, or other intermediate administrative work when available. Accessibility & Accommodations RCC is committed to providing equitable access to student employment opportunities. Students who require an accommodation should use RCC's established accessibility and accommodation process.