Office Manager Dental Esthetics Boston Boston, MA Job Details Full-time $30 - $38 an hour 17 hours ago Benefits Paid time off Employee discount Qualifications Executive administrative support Data entry Organizational skills Clerical experience Time management Full Job Description Overview We are seeking a dynamic and highly organized Office Manager to oversee daily administrative operations and ensure the smooth functioning of our office environment. This vital role involves coordinating office activities, managing communication channels, and supporting staff to foster a productive and welcoming workspace. The ideal candidate will bring enthusiasm, exceptional organizational skills, and a proactive approach to problem-solving, all while maintaining a positive and energetic attitude. Duties Manage front desk operations, including greeting visitors, answering multi-line phone systems, and directing calls with professional phone etiquette. Oversee office supplies inventory, place orders as needed, and maintain organized filing systems both physically and digitally. Coordinate calendar management for team meetings, appointments, and company events using productivity software and calendar tools. Handle data entry tasks with accuracy using spreadsheets and word processing software to support administrative functions. Assist with bookkeeping tasks utilizing QuickBooks or similar accounting software to track expenses and invoices. Support customer service efforts by responding promptly to client inquiries and providing excellent support via phone or email. Facilitate internal communication among departments, ensuring timely dissemination of information and efficient workflow. Experience Proven experience in office management or administrative roles with a strong background in clerical tasks and customer service. Experience with Open Dental a plus Demonstrated proficiency in Microsoft Office Suite (Word, Excel, Outlook) along with technical proficiency in productivity software. Familiarity with QuickBooks or other accounting software for financial recordkeeping is preferred. Excellent organizational skills with the ability to multitask effectively in a fast-paced environment. Strong written and verbal communication skills; bilingual abilities are a plus for diverse client interaction. Experience managing multi-line phone systems, front desk responsibilities, and calendar coordination. Prior personal assistant or administrative experience that highlights time management, proofreading, filing, and data entry skills is highly desirable. Join us as an Office Manager to lead our administrative team with energy, precision, and enthusiasm! Your expertise will help create an efficient workspace where everyone can thrive while delivering outstanding support to clients and colleagues alike.

Pay:

$30.00 - $38.00 per hour Expected hours: 40.0 per week

Benefits:

Employee discount Paid time off

Work Location:

In person