Office Manager

Our client in Chicopee, Massachusetts is seeking a Contract Office Manager to support daily office operations, project administration, and accounting-related functions. This is a great opportunity for a highly organized professional who can manage a wide range of administrative, billing, compliance, and office support responsibilities in a fast-paced environment.

Key ResponsibilitiesProvide administrative support by setting up job files, maintaining documentation, and coordinating daily project schedulesHandle customer invoicing, including standard billing and AIA billing, and assist with collections and accounts receivableSupport accounts payable by processing purchase orders, vendor invoices, weekly disbursements, and reconciliationsAssist with financial reporting, job costing, revenue tracking, and month-end, quarter-end, and year-end close activitiesMaintain contracts, insurance certificates, subcontractor agreements, W-9s, and other compliance-related documentationTrack employee records, licenses, certifications, safety training, DOT files, PPE inventory, and maintenance logsOversee warehouse and inventory records, including customer storage documentation, materials tracking, and office and uniform suppliesSupport payroll, records management, system backups, and other office functions while providing general team support as needed