Office Manager

Jobs › Chicopee, MA › Office Manager Robert Half Office Manager Chicopee, MA Apply Description Our client in Chicopee, Massachusetts is seeking a Contract Office Manager to support daily office operations, project administration, and accounting-related functions. This is a great opportunity for a highly organized professional who can manage a wide range of administrative, billing, compliance, and office support responsibilities in a fast-paced environment. Key Responsibilities Provide administrative support by setting up job files, maintaining documentation, and coordinating daily project schedules Handle customer invoicing, including standard billing and AIA billing, and assist with collections and accounts receivable Support accounts payable by processing purchase orders, vendor invoices, weekly disbursements, and reconciliations Assist with financial reporting, job costing, revenue tracking, and month-end, quarter-end, and year-end close activities Maintain contracts, insurance certificates, subcontractor agreements, W-9s, and other compliance-related documentation Track employee records, licenses, certifications, safety training, DOT files, PPE inventory, and maintenance logs Oversee warehouse and inventory records, including customer storage documentation, materials tracking, and office and uniform supplies Support payroll, records management, system backups, and other office functions while providing general team support as needed Requirements Previous experience in office management, administrative operations, or accounting support required Strong organizational skills required Ability to manage multiple priorities and maintain accurate records in a deadline-driven environment Experience with invoicing, accounts payable, accounts receivable, and compliance documentation preferred Construction industry experience is a plus Strong communication skills and attention to detail Proficiency with Microsoft Office and office systems preferred Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) . Active Filters Office Manager Chicopee, MA Clear All Apply