Office Manager/Bookeeper

Office Manager/Bookeeper at Bialow Real Estate Office Manager/Bookeeper at Bialow Real Estate in Needham, Massachusetts Posted in 8 days ago.

Type:

full-time

Job Description:

Office Manager / Bookkeeper Bialow Real Estate | Greater Boston Area About Bialow Real Estate Bialow Real Estate is a national retail real estate consulting firm focused on tenant representation for emerging and established retail and restaurant brands across the United States. With more than 20 years in business, the firm represents over 75 brands nationally and provides comprehensive real estate services including market strategy, site selection, lease negotiations, and development coordination through store opening. Led by Founder & CEO Corey Bialow, the firm continues to grow and expand its national platform. Learn more at www.bialow.com Position Overview Bialow Real Estate is seeking a highly organized and detail-oriented Office Manager / Bookkeeper to support our growing team. This role combines basic financial management with light office operations and marketing support, making it ideal for someone who thrives in a fast-paced, entrepreneurial environment. Key Responsibilities Accounting & Financial Management Manage accounts payable and accounts receivable Maintain and reconcile records in QuickBooks Online Assist with invoicing, collections, and basic financial reporting Office Management Support a team of approximately 10 brokers Coordinate schedules, travel arrangements, and meetings as needed Maintain office organization, supplies, and general operations Handle mail, light phone coordination, and administrative tasks Marketing & Brokerage Support Prepare site tour books, marketing flyers, and client presentations Assist with proposal materials and committee packages Support brokers with real estate-related marketing and documentation Qualifications Working knowledge of QuickBooks Online required Proficiency in Adobe (InDesign/Acrobat), Microsoft Office, etc. Strong organizational skills and attention to detail Ability to multitask and operate independently Preferred (but not required): Experience within a commercial real estate brokerage, landlord, or related real estate environment Familiarity with platforms such as CoStar, Regis (Sites USA), Placer.ai, or similar demographic/analytics tools We're looking for someone who is proactive, reliable, and enjoys being part of a collaborative, close-knit team. The ideal candidate is comfortable wearing multiple hats and contributing across both financial and operational functions. Why Join Bialow Real Estate Entrepreneurial, non-corporate culture within an enjoyable, collaborative work environment Opportunity to work with top-ranked, national retail and restaurant brands Growing firm with strong momentum and expansion plans High visibility role with meaningful impact on daily operations Compensation - Salary is very competitive and commensurate with experience