Find & Apply For Office Manager Jobs in Needham, Massachusetts

Overview We are seeking a dynamic and organized Office Manager/Administrative Assistant to join our team! In this vital role, you will be the backbone of our daily operations, ensuring the office runs smoothly and efficiently. Your energy, attention to detail, and proactive approach will help foster a productive environment and support our team's success. This position offers an exciting opportunity to utilize your administrative expertise, technical proficiency, and exceptional communication skills in a fast-paced setting. If you thrive in a role that combines organization, customer service, and office management, we want to hear from you! Duties Manage daily office operations, including overseeing supplies, equipment, and facilities maintenance to ensure a well-functioning workspace Serve as the first point of contact at the front desk, greeting visitors and directing phone calls using multi-line phone systems with professionalism and courtesy Handle calendar management and scheduling for team meetings, appointments, and events with precision and attention to detail Perform data entry and maintain accurate records using spreadsheets, word processing, and productivity software such as Microsoft Office Support client communication by preparing correspondence, proofreading documents, and managing email inquiries with clarity and professionalism Coordinate travel arrangements, personal assistant tasks, and other administrative support as needed to enhance team productivity Maintain organized filing systems—both physical and digital—and ensure confidentiality of sensitive information Requirements Proven experience in office management or administrative roles with strong clerical skills Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with spreadsheets and data entry tasks Excellent computer literacy with the ability to quickly adapt to new software or technical tools Strong organizational skills with the ability to prioritize tasks effectively and manage time efficiently Exceptional phone etiquette and customer service skills for front desk interactions and client communication Experience with QuickBooks or similar accounting software is a plus for handling basic bookkeeping tasks Demonstrated ability to multitask in a fast-paced environment while maintaining accuracy and attention to detail Join us in creating an energetic workplace where your organizational talents make a real difference! We value proactive individuals who are eager to support our team's success through excellent office management and administrative expertise. This paid position offers a fulfilling environment where your skills will be recognized and your contributions celebrated.

Pay:

$26.03 - $31.34 per hour

Benefits:

401(k) 401(k) matching Health insurance Retirement plan

Education:

Associate (Preferred)

Experience:

Administrative Assistance:

3 years (Preferred)

Bookkeeping:

3 years (Preferred)

Customer Service:

3 years (Preferred)

Location:

Needham, MA 02492 (Preferred)

Work Location:

In person