Office Administrator

The Arboretum is a townhouse condominium complex with 190 units located in Peabody close to Rte. 128. The Office Administrator is the primary interface for the Association with Unit Owners seeking information, reporting issues, being notified of Rule violations, and seeking use or rental of Arboretum amenities. The individual supports the Trustees in the execution of their duties managing the Condo Association consistent with the guidelines of the Condominium Rules & Regulations and By-Laws. There is contact with outside vendors and service providers to assist in scheduling of services, obtaining updated contract information and maintaining current records. The Property Management Co. relies on information maintained in office files and support from the Office Administrator. Files maintained by the Office Administrator are key reference for the operation of the Association and must be accurate and up-to-date. The person in this position must have experience working in an office environment performing secretarial and/or administrative assistant job functions.

Key skills include:

Excellent written and verbal communication; strong conflict resolution skills and ability to diffuse difficult situations; ability to multi-task while prioritizing work; accuracy with details; proficiency in computer typing and data entry with strong working knowledge of MS Word and Excel. Additionally, the successful candidate must be able to work independently without direct supervision and handle sensitive information with confidentiality and professionalism. The position is Monday through Friday, 3 hours per day. Coverage of meetings one evening every other month is required.

Benefits include:

Workers Compensation, paid time off for sick and vacation, and paid holidays.