Office Manager AIM Personnel - 4.1 Quincy, MA Job Details Full-time $70,000 - $85,000 a year 2 hours ago Qualifications Vendor relationship building Confidential information handling Microsoft Excel Property management tools Microsoft Outlook Word embeddings Executive administrative support Business Administration Business Associate's degree Technical Proficiency Full Job Description

START DATE

Within a month

HOURS/DURATION

JOB TITLE:

Office Manager PAY:

$70K-$90K.

DURATION

Perm

REPORTS TO

DEPT:

COMPANY INFO

Core Responsibilities Daily Office Operations:

Manage front office functions, including greeting visitors, handling incoming inquiries, sorting mail, and maintaining an organized, professional reception and common areas.

Executive & Team Support:

Provide administrative assistance to executive leadership; coordinate schedules, calendar management, and prepare materials for meetings.

Vendor & Contract Relations:

Serve as the primary point of contact for office vendors, building management, and IT support services. Negotiate contract terms and pricing for office services and maintenance equipment.

Financial & Payroll Administration:

Support accounting workflows by tracking expense reports, organizing incoming vendor invoices, and coordinating localized payroll tasks (such as time tracking or liaison duties with external processors).

HR & Culture Support:

Assist with onboarding new personnel, maintaining localized HR records, and planning team-building events, holiday parties, or community outreach initiatives.

Qualifications & Requirements Experience:

3+ years of experience in office management, executive assistant roles, or senior administrative positions. Experience working within real estate development, property management, or construction environments is highly preferred.

Education:

Associate or Bachelor's degree in Business Administration, Management, or a related field preferred.

Technical Skills:

Advanced proficiency in the Microsoft Office Suite (Word, Excel, Outlook, PowerPoint). Familiarity with specialized property management software.

Communication:

Exceptional verbal and written communication skills with a customer-service-oriented mindset.

Core Competencies:

Proven ability to multitask, prioritize high-stakes deadlines, and independently handle sensitive, confidential organizational data.

Previous job description:

• They are a nice small office with a great team. Must be personable and easy-going, with a high attention to detail.
• Some accounting, such as AP processing
• General office - Filing, mail, scanning, calendar management
• MS Office Skills
• Outlook, Excel and vendor management

ADP Pay:

$70,000.00 - $85,000.00 per year

Work Location:

In person