Office Manager-Home Care & Transportation Services.

Company Overview Convenient Home Care Services Inc is a reputable in-home care, assistance, and staffing agency dedicated to providing quality medical and non-medical services to seniors and disabled individuals since 2005. Our mission is to support independence and enhance quality of life through compassionate care and professional service. Overview We are seeking a highly organized and dynamic Office Manager to oversee our Home Care and Transportation Services operations. The ideal candidate will possess strong administrative skills, experience in office management, and a passion for supporting healthcare teams. This role involves managing daily office functions, supervising staff, coordinating vendor relationships, and ensuring smooth service delivery to our clients. Responsibilities Manage daily office operations, including clerical tasks, filing, and front desk responsibilities. Supervise administrative staff, providing training and development to foster a productive team environment. Oversee scheduling management for caregivers and transportation services to ensure timely client support. Coordinate with vendors for supplies, equipment maintenance, and service contracts to maintain operational efficiency. Handle human resources functions such as payroll processing, employee records management, and onboarding procedures. Utilize QuickBooks or similar accounting software for bookkeeping, invoicing, and financial record keeping. Assist with budgeting processes to optimize resource allocation while maintaining high-quality service standards. Qualifications Proven experience in office management within healthcare or home care settings. Supervisory experience with strong leadership capabilities. Proficiency in QuickBooks or comparable bookkeeping/accounting software. Excellent organizational skills with the ability to manage multiple schedules and priorities effectively. Strong communication skills for interacting with staff, clients, vendors, and healthcare professionals. Knowledge of medical office management practices is preferred but not required. Experience with human resources functions including payroll, training & development, and employee relations. Familiarity with multi-line phone systems, calendar management tools, and administrative procedures related to healthcare services. Join us in delivering exceptional home care and transportation services by ensuring our office operates seamlessly—supporting both our team members and the clients we serve with professionalism and dedication!

Job Title:

Office Manager -

Home Care & Transportation Services Company:

Convenient Homecare Services, Inc.

Location:

[Sudbury, MA 01776 ]

Job Type:

Full-Time Job Description Convenient Homecare Services, Inc. is seeking a highly organized and experienced Office Manager to oversee daily administrative operations and support our growing home care and transportation services. This role is essential in ensuring smooth office functionality, compliance with healthcare regulations, and effective coordination between staff, clients, and partner agencies. The ideal candidate is detail-oriented, dependable, and experienced in managing office workflows in a fast-paced healthcare or transportation environment. Key Responsibilities Oversee daily office operations and administrative functions Manage staff schedules, timekeeping, and payroll coordination Ensure compliance with state regulations, audits, and documentation requirements Coordinate communication between caregivers, drivers, clients, and case managers Maintain accurate records, including timesheets, billing, and service documentation Assist with onboarding, training, and supervision of administrative staff Handle client inquiries, concerns, and service coordination professionally Support billing processes and follow up on claims and payments Maintain confidentiality and ensure HIPAA compliance at all times Qualifications Proven experience as an Office Manager or similar administrative role Experience in home care, healthcare, or transportation services strongly preferred Strong knowledge of scheduling, payroll, and office systems Excellent organizational and multitasking skills Strong communication and leadership abilities Proficiency in Microsoft Office and scheduling software (experience with EVV or routing systems is a plus) Ability to work in a fast-paced, team-oriented environment Requirements Minimum of 2+ years of office management experience High school diploma required; associate or bachelor's degree preferred Reliable transportation Ability to pass background check Compensation & Benefits Competitive salary (based on experience) Opportunities for growth and advancement Supportive and team-oriented work environment How to Apply Please submit your resume through Indeed or contact us directly: chc@convenienthomecare.com 781-642-0880 329A Convenient Homecare Services Inc Sudbury, Massachusetts 01776

Pay:

From $25.47 per hour

Work Location:

In person