Job Description
Metalwerx 50 Guinan Street
Waltham, MA 02451
Date Posted:
June 03, 2026 Region:
Eastern Massachusetts Category:
Administrative Type:
Full-Time
Metalwerx Office Manager Description:
The Office Manager leads daily operations for Metalwerx and provides crucial support to the team, overseeing vital administrative operations. From serving as a primary administrative point of contact for students, instructors, vendors, and othermunity members, to managing accounts payable and vendor contracts, this role is detail-oriented and driven by a smoothly running operation. Responsibilities epass managing accounts payable, vendor contracts, financial transactions, and account collections. The ideal candidate possesses strong interpersonal skills, administrative and financial experience, technical proficiency, and experience in vendor and partner management. POSITION RESPONSIBILITIES
Administration:
Manage accounts receivable for registrations, donations, and other iing funds per proper processes for receipts, QB entry, contracts, iing financial transactions, and account collections
Manage vendor, partner, sponsorship and other contracts and payments
Collaborate with accountants and executive director for regular financial monitoring and reporting
Coordinate PayPal transactions and gift certificate logs Executive Support:
Supervise schedules, leases, and correspondence.
Manage phone inquiries, email inquiries, iing and outgoing mail, and service providermunications.
Ensure office supplies and kitchen supplies are stocked. Order office and kitchen supplies and manage recurring orders.
Handle studio alerts and emergencymunications.
Send thank you notes to donors, instructors, and other Metalwerx constituents as needed. Class & Registration Support:
Greet onsite visitors, instructors, and guests, providing customer service as needed
Maintain CRM with updated information
Perform administrative tasks to ensure all classes run smoothly
Oversee classmunications and administrative tasks.
Process and track scholarship applications.
Manage student registrations, invoicing, andmunication. Other Responsibilities:
Provide onsite office support, including opening and closing tasks.
Provide assistance during special events.
Perform assigned duties as needed. STRUCTURE & BENEFITS
This is a full-time onsite position at Metalwerx Studio in Waltham, MA starting on a Monday-Friday 9:30 a.m.-5:30 p.m. weekly schedule. Estimated 40-hours per week.
Benefits include: Health insurance
SIMPLE IRA
contribution with matching available
15 days paid time off, including sick time
12 paid holidays
Opportunity to take one Metalwerx class per year Qualifications:
2-3 years office management experience.
Strong interpersonal and customer service skills, particularly in an artsanization setting.
Friendly and professional demeanor with staff and students.
Experience with Microsoft 365 (including OneDrive, Outlook, and Office), Quickbooks, Paypal, Database Administration, and Zoom.
Detail-oriented and reliable.
Experience in vendor management and payments
Experience managing relationships with staff andmunity members not reporting directly to you.
Strong decision-making skills and good judgment.
Experience with accounting principles is a plus.
Experience with nonprofit administration, finance, or fundraising is a plus.
