Office Manager

Title:

Office Administrator Location:

Watertown, MA Pay:

$24 - $28 an hour A highly reputable company is looking for an Office Administrator to join their team! This role includes a large range of duties including but not limited to ensuring the functionality and organization of our facilities and space operations, while also supporting administrative and team operations. This role requires a proactive and hands-on individual who can effectively manage both the physical office environment and the needs of its occupants, and much more!

Job Description:

Audit the current space and develop a plan to make it fully organized and functional across industrial, demo, office, and café areas. Organize common areas, stock and label the kitchen, maintain cleanliness, hang artwork and signage, move equipment, and fix broken items. Monitor daily package deliveries, handle mail pickup and receiving, and ensure deliveries are tracked, sorted, and routed to the appropriate people. Manage trash and recycling for mixed-use spaces, including coordinating special disposal needs for industrial areas. Coordinate weekly lunch ordering for the organization. Manage vendor relationships for security, electrical, and general contracting services. Navigate building requirements and maintenance work orders, acting as the main point of contact with building management. Make strategic decisions about space utilization to optimize functionality as the company and its technology grow. Build systems and routines to maintain a functional, safe, and organized workspace. Partner with the People team to enhance the onboarding experience for new hires, ensuring IT setup, access badges, and desk assignments are handled smoothly. Manage office supply procurement, maintain visibility into operational spending, and track budgets, flagging variances proactively. Oversee the reception and front-of-house experience, ensuring smooth handling of visitors. Field, triage, and resolve daily employee requests to keep the office running efficiently. Support executive and team calendaring and travel logistics, managing bookings and changes with minimal friction. Serve as the liaison between the physical office, operations function, and the employees who rely on them. Essential Skills Proven experience in office management, administrative support, and vendor management. Comfortable operating across a wide range of tasks, from stocking the café to managing an executive's travel calendar. Hands-on approach with the ability to execute tasks before considering delegation. Experience in facilities, office operations, or workplace/admin management in a hands-on capacity. Familiarity with contractors, building codes, and permitting. Strong organizational skills with the ability to build systems, track details, and follow through consistently. Experience managing vendor relationships and contracts. Polished and discreet when providing executive support. Self-directed, highly resourceful, and capable of figuring things out independently.

Benefits :

Great benefits package Work life balance Clear career growth path

• INTERVIEWS HAPPENING THIS WEEK

• This position is moving extremely fast as this is an urgent need for the client.

If interested, please send over your most up to date resume along with your availability for a 10-minute phone call to dyseidenberg@ astoncarter.com Work Environment The role is based on-site with around 75-100 people. The work involves interacting with complex and interesting environments, maintaining high standards of excellence in the physical workspace, and requires a business-casual dress code. Job Type & Location This is a Contract position based out of Watertown, MA. Pay and Benefits The pay range for this position is $25.00 - $30.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a fully onsite position in Watertown,MA.

Application Deadline This position is anticipated to close on Apr 8, 2026.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.