Office Manager/Administrative Assistant

VP MOTORSPORTS AND COLLISION

Baltimore, MD Job Details Full-time $21.84 - $25.91 an hour 22 hours ago Qualifications Computer operation Microsoft Outlook Computer literacy Spreadsheets Word embeddings Organizational skills Clerical experience Editing Quality data entry Time management Full Job Description Job Summary We are seeking a dynamic and highly organized Office Manager/Administrative Assistant to join our team. In this vital role, you will oversee daily office operations, ensure smooth administrative workflows, and provide exceptional support to staff and clients alike. Your proactive approach, technical proficiency, and excellent communication skills will help foster an efficient, welcoming, and productive work environment. This paid position offers an exciting opportunity to contribute to a thriving organization while honing your administrative expertise. Duties Manage office operations including supply procurement, equipment maintenance, and facility organization to ensure a seamless work environment. Serve as the front desk ambassador by greeting visitors, answering multi-line phone systems with professionalism, and directing calls accurately using phone etiquette. Coordinate schedules, appointments, meetings, and conference room bookings with strong organizational skills and attention to detail. Handle data entry tasks using spreadsheets and productivity software such as Microsoft Office applications; maintain accurate records and files. Assist with bookkeeping responsibilities utilizing QuickBooks or similar accounting software for invoicing, expense tracking, and financial reporting. Provide exceptional customer service by supporting client communication efforts and addressing inquiries promptly via phone or email. Support administrative projects by proofreading documents, managing correspondence, and performing word processing tasks efficiently. Qualifications Proven experience in office management or administrative support roles with a strong background in clerical tasks and customer service. Proficiency in Microsoft Office Suite (Word, Excel, Outlook) along with excellent computer literacy and technical proficiency. Experience with QuickBooks accounting software is highly desirable. Strong organizational skills with the ability to multitask effectively in a fast-paced environment. Bilingual abilities are a plus for communicating with diverse clients and team members. Excellent phone communication skills coupled with proper phone etiquette for front desk responsibilities. Demonstrated data entry accuracy, proofreading abilities, and time management skills. Personal assistant or office experience that highlights reliability and professionalism in supporting daily operations. Join us to be part of an energetic team dedicated to excellence! This role offers the chance to develop your administrative career while making a meaningful impact through organized support and outstanding client interactions.

Pay:

$21.84 - $25.91 per hour Expected hours: 40.0 per week

Work Location:

In person