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GK
Green Key Resources
Office Manager Higher Education
Career Insights for Office Manager (General)
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Based on Maryland data
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What they do
An Office Manager directs administrative staff and manages workflow in a business office. Supervises clerical work, tracks office supplies, oversees maintenance for office equipment and manages budget for office expenses. May hire and train staff.
$64,431 / year median in Maryland
-1% projected decline
Job Description
Office Manager - Higher Education
Office Manager - Higher Education Overview
- Lead administrative operations for academic programs in a dynamic higher education environment.
- Collaborate with faculty, leadership, and students to optimize academic processes and program success.
- Coordinate schedules, budgets, faculty contracts, and workload reports with precision and efficiency.
- Ensure compliance with academic policies, FERPA regulations, and administrative standards.
- Serve as a primary contact for program-specific inquiries and academic support services.
- Develop payroll reports and ensure accuracy in faculty assignments and compensation.
- Assist in hiring processes, managing documentation, and orienting new faculty and staff.
- Benefit from excellent benefits and potential flexibility for remote work arrangements.
- Develop and maintain course schedules, ensuring accuracy in instructor assignments and room allocations.
- Compile and manage relational databases for course schedules, faculty demographics, and workload reports.
- Analyze budget data, recommend allocations, and support annual budget development processes.
- Coordinate procurement processes, track expenses, and manage purchasing for specialized materials.
- Create and execute PeopleSoft queries and reports for program analysis and decision-making.
- Facilitate textbook adoption processes and manage book orders for assigned programs.
- Coordinate student evaluation processes across diverse program formats and delivery methods.
- Assist in planning and hosting Program Advisory Committee meetings, serving as secretary for PACs.
- Bachelor's degree in a relevant field is required; advanced degree preferred.
- Four to six years of experience in academic administration or equivalent combination of education and experience.
- Proficiency in Microsoft Office Suite, PeopleSoft, and specialized software coordination.
- Knowledge of FERPA regulations and academic policies is essential.
- Strong organizational, analytical, and critical-thinking skills are required.
- Excellent verbal and written communication skills are a must.
- Ability to work collaboratively and independently in a dynamic academic environment.
- Experience supporting CTE Program Advisory Committees or industry partnership activities is preferred.