Real Estate Office Administrator - Listing and Marketing Support

Legacy Properties Sotheby's International Realty, Maine's leading luxury real estate brokerage, is seeking a highly organized, personable, and detail-oriented Office Administrator to support our Kennebunk office. This is an excellent opportunity for someone who enjoys working in a professional, fast-paced, client-service environment and wants to play an important role in supporting agents, clients, listings, and day-to-day office operations. The ideal candidate will possess excellent written and verbal communication skills, strong organizational ability, and the ability to manage multiple priorities while interacting professionally with agents, staff, clients, vendors, and members of the public. This position is responsible for maintaining property listing information for their assigned agents. The role requires accuracy, attention to detail, comfort with technology, and the ability to learn and navigate multiple online systems used to manage listing data, photography, marketing materials, and office workflows. Training will be provided, but the successful candidate must be comfortable learning new systems and working carefully with important information. Experience in real estate, marketing, office administration, customer service, or a related professional environment is strongly preferred.

Responsibilities include:

Managing online systems used to enter, update, and maintain property listing information and photography Utilizing Google Workspace, including Gmail, Google Calendar, Google Drive, and related applications Creating and scheduling email marketing campaigns Providing professional, responsive, and courteous support to clients, agents, vendors, and staff Learning and using software programs related to listings, marketing, communications, and office administration Ordering office supplies, business cards, direct mail postcards, signage, and other materials Overseeing general office upkeep, organization, and coordination with vendors as needed Working collaboratively with staff members across our other offices Supporting agents and the office team with administrative, marketing, and operational needs Helping maintain a polished, welcoming, and well-run office environment Contributing to a collaborative, service-oriented culture where accuracy, responsiveness, and professionalism matter The successful candidate will be dependable, organized, positive, proactive, and comfortable balancing recurring responsibilities with new requests as they arise. Strong attention to detail, follow-through, and a willingness to help where needed are essential. For consideration, please send a cover letter, resume, and salary requirements.

Job Type:

Full-time Benefits:

401(k) Dental insurance Health insurance Health savings account Life insurance Paid time off Retirement plan Vision insurance

Work Location:

In person