Office & Operations Manager Administration | Client Communication | Marketing | Systems & Process Improvement Springwood Builders, LLC |

Winterport, Maine Salary:

$70,000-$85,000 + Benefits The Office & Operations Manager is responsible for keeping Springwood Builders' administrative operations organized, supporting client and financial communication, maintaining marketing activities, and developing the systems and processes that allow the company to operate efficiently and grow. Build the systems behind a growing construction company. Springwood Builders is looking for an organized, proactive, and dependable Office Manager / Administrative Assistant / Marketing Manager to join our team. This is a unique opportunity for someone who enjoys wearing multiple hats and wants to play an important role in a growing residential construction company. You will help keep the office organized, support administrative and financial processes, communicate with clients and employees, and keep our marketing efforts moving forward. Most importantly, we're looking for someone who takes ownership and follows through. If you start something, we want you to own it. If you own it, we expect you to finish it. And if something gets in the way, we expect you to communicate it. What You'll Do Office & Administration Manage day-to-day office operations. Answer and manage the company phone. Manage company email and follow-up. Assist with payroll and employee administration. Assist with job costing and accounts payable/receivable. Maintain organized files, records, and company information. Coordinate schedules and administrative tasks. Support special projects and day-to-day company needs. Client & Team Communication Communicate professionally with clients and prospective clients. Make sure questions and requests are acknowledged and directed to the right person. Help keep important communication and follow-up from falling through the cracks. Communicate with employees, vendors, and other company contacts as needed. Marketing Maintain a marketing calendar. Manage social media and ongoing content. Coordinate project photos, updates, testimonials, and reviews. Help develop marketing materials and campaigns. Track marketing opportunities and follow-up. Help maintain consistent Springwood Builders branding and messaging. Systems & Process Improvement Help organize and document company processes. Identify areas where our systems can be improved. Help create processes that make the company more efficient. Keep shared information organized and accessible. Help build systems that allow Springwood Builders to grow without everything depending on one person's memory. What We're Looking For We're looking for someone who: Is highly organized and detail-oriented. Takes ownership rather than waiting to be reminded. Has strong follow-through. Communicates clearly and professionally. Can manage multiple priorities without losing track of details. Is comfortable working independently. Knows when to ask questions. Is proactive and looks for ways to improve things. Can stay focused and productive throughout the workday. Understands the importance of confidentiality. Can take initiative while knowing when management needs to be involved. Construction experience is helpful, but the right attitude, organization, communication, and follow-through are more important to us than knowing the construction industry on day one. What Success Looks Like At Springwood Builders, we don't measure success by how many tasks you start.

We measure it by:

Ownership

+ Organization

+ Communication

+ Follow-Through

+ Completion You'll be successful here if you're someone who can be trusted to take something off the owner's or management team's plate and see it all the way through. Schedule Full-Time | Monday-Friday | 7:30 AM start Why Springwood Builders? We're a growing residential construction company focused on quality craftsmanship, strong relationships, and doing things the right way. We're working to build more than just houses—we're building a company with strong systems, clear expectations, accountability, and a culture where people take pride in what they do. If you're the kind of person who sees something that needs to be done and takes ownership of getting it done, we'd like to hear from you. Apply today to join Springwood Builders.

Pay:

$70,000.00 - $85,000.00 per year

Benefits:

401(k) 401(k) matching Employee discount Paid time off Retirement plan

Work Location:

In person