Office Manager / Bookkeeper

Position Overview:

We are seeking a highly organized and financially savvy Office Manager & Bookkeeper to oversee daily office operations and manage all financial record-keeping. In this dual role, you will serve as the hub of our organization, ensuring smooth administrative workflows while maintaining accurate books, processing transactions, and generating financial reports. You will manage front-desk operations, supervise office staff, handle billing support, and ensure all financial data is compliant and up-to-date.

Why Join Us:

We provide decision making autonomy so you can manage your own workflow. Our team prioritizes a healthy work/life balance for all staff. You will receive support across the board from leadership and peers. We foster a truly supportive team environment.

Key Responsibilities:

Office Management & Administration:

Oversee daily office operations, including front-desk management, scheduling, and vendor relations. Greet clients, visitors, and vendors professionally; answer and route incoming calls. Manage office supply inventory and order materials as needed. Supervise and coordinate the work of administrative assistants or receptionists. Maintain a clean, organized, and welcoming office environment. Handle confidential correspondence and maintain filing systems (physical and digital). Coordinate internal communications and staff meetings.

Bookkeeping & Financial Operations:

Manage accounts payable and accounts receivable; process invoices and billings. Reconcile bank statements and credit card statements monthly. Process payroll and track employee hours/leave. Prepare monthly financial reports (balance sheet, income statement, cash flow) for leadership. Assist with budget preparation and expense tracking. Ensure accurate coding of expenses and revenue for Medicaid/insurance billing. Maintain compliance with financial policies and assist with external audits. Manage petty cash and financial record retention.

Qualifications:

High School Diploma required; Associate's or Bachelor's degree in Accounting, Business Administration, or related field preferred. 1+ year of experience in office management combined with bookkeeping or accounting duties. Proficiency in accounting software (e.g., QuickBooks, Sage) and Microsoft Office (Excel, Word, Outlook). Strong understanding of basic accounting principles (debits, credits, reconciliation). Excellent organizational, time management, and multitasking skills. High level of integrity and ability to handle sensitive financial and personnel information. Strong communication skills and ability to work collaboratively with clinical and administrative teams. Detail-oriented with strong numerical accuracy.

Preferred Skills:

Experience in healthcare, social services, or non-profit accounting.

Pay:

From $40,000.00 per year

Benefits:

401(k) Dental insurance Flexible schedule Health insurance Paid time off Vision insurance

Work Location:

In person