Office Administrator

Office Administrator Southfield, MI Job Details Part-time $17 - $20 an hour 1 day ago Benefits Flexible schedule Qualifications Vendor relationship building Employee onboarding Accounting systems Operations management Phone communication Supplier management Inventory management Event coordination Greeting customers Event planning Mid-level Invoice processing Administrative experience Personnel records management Supervising experience Team management Financial record maintenance Vendor relationship management QuickBooks Multi-line phone systems Clerical experience Budgeting Office management Appointment scheduling Expenditure monitoring Onboarding process management Communication skills Payroll processing File organization Client interaction via phone calls Full Job Description Job Overview We are seeking a dynamic and highly organized Office Administrator to join our team! In this vital role, you will be the backbone of our daily operations, ensuring that the office runs smoothly, efficiently, and professionally. Your energetic approach and exceptional organizational skills will help foster a productive environment, support team members, and manage essential administrative functions. This position offers an exciting opportunity to showcase your multitasking abilities while contributing to a positive workplace culture. Responsibilities Manage daily office operations, including front desk duties, multi-line phone systems, and greeting visitors with professionalism and warmth. Oversee scheduling and calendar management for team meetings, appointments, and company events, ensuring optimal time utilization. Coordinate vendor relationships, including procurement, billing, and service management to maintain seamless office functions. Handle bookkeeping tasks such as invoicing, expense tracking, and basic payroll processing using QuickBooks or similar accounting software. Support human resources activities including onboarding new employees, maintaining personnel records, and assisting with training & development initiatives. Organize filing systems—both digital and physical—and ensure confidentiality of sensitive information related to medical office management or other specialized areas. Assist with budgeting processes and monitor office supplies inventory to keep operations cost-effective and well-stocked. Qualifications Proven experience in office management or administrative roles with a strong background in clerical tasks and organizational responsibilities. Demonstrated supervisory experience with the ability to lead teams effectively and foster a collaborative environment. Proficiency in QuickBooks, calendar management tools, and multi-line phone systems is essential. Excellent communication skills with a focus on phone etiquette and professional interaction with clients, vendors, and team members. Strong knowledge of bookkeeping, payroll processing, vendor management, and basic budgeting principles. Experience in event planning or coordinating company functions is a plus. Ability to handle multiple priorities efficiently while maintaining attention to detail in a fast-paced setting. Join us as an Office Administrator to be at the heart of our organization's success! Your proactive attitude and meticulous approach will empower our team to achieve great results while creating a welcoming environment for everyone who walks through our doors.

Pay:

$17.00 - $20.00 per hour

Benefits:

Flexible schedule

Work Location:

In person