Construction Office Administrator Medina Resources Group LLC Williamston, MI Job Details Full-time 2 days ago Benefits 401(k) 401(k) matching Flexible schedule Qualifications Accounting experience within construction industry Accounting systems Communication with suppliers Confidential information handling Microsoft Outlook Phone communication Spreadsheets Word embeddings Financial records management Attention to detail Construction industry experience Financial record maintenance Vendor relationship management Organizational skills Construction experience Clerical experience Office management Supplier relationship management (SRM) Technical Proficiency Client interaction via phone calls Full Job Description Job Summary We are seeking a proactive and detail-oriented Construction Office Administrator to join our dynamic construction team. We need someone with construction knowledge and familiar with union work. We are looking for someone fulltime. We are willing to work a somewhat flexible schedule. Responsibilities Manage daily office operations, including filing, data entry, and handling confidential information with discretion. Coordinate meetings, and deadlines using Microsoft Office tools and calendar management systems. Oversee vendor management by communicating with suppliers, contractors, and service providers. Support human resources functions such as onboarding new team members, maintaining employee records, and assisting with payroll processing using accounting and financial software like QuickBooks. Assist with budgeting, bookkeeping, and financial recordkeeping to support project accounting needs. Provide professional customer service to clients, vendors, and team members. Organize project documentation including permits, invoices, and reports; ensure all files are up-to-date and easily accessible. Requirements Proven experience in office administration within a construction or related industry environment. Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook) along with experience using spreadsheets for data management. Familiarity with accounting software such as QuickBooks or similar financial tools; experience with bookkeeping and payroll is highly desirable. Excellent organizational skills with the ability to manage multiple schedules simultaneously while meeting deadlines. Demonstrated vendor management skills with the ability to communicate effectively across diverse stakeholders. Prior team management experience is preferred; capable of supervising clerical staff when necessary. Exceptional communication skills—both verbal and written—and professional phone etiquette. Ability to handle confidential information responsibly while maintaining high levels of accuracy in recordkeeping. Technical proficiency in office equipment including printers, and office management systems. Join us as a Construction Office Administrator where your energy fuels our success! Bring your organizational prowess, communication skills, and enthusiasm for supporting construction projects from start to finish—helping us build excellence every day!

Benefits:

401(k) 401(k) matching

Work Location:

In person