Office Administrator

Job Summary To provide high-level operational leadership and oversee the daily business functions of the Twin Ports Testing Office. This role ensures that administrative workflows- from project documentation to billing support run efficiently, allowing technical department managers to focus on field operations and client deliverables Responsibilities Support the President and Department Managers in the financial management of company Invoicing, accounts receivable tracking, bank, credit card, and general ledger reconciliation, and credit line and term debt management, ensuring payments and cash flow is optimized for the company. Work with Company's 3rd party accounting firm to ensure financial reports are accurate and tax documents properly prepared. Manage the ADP Payroll system, reviewing and issuing by-weekly payroll and employee expenses based upon directions from the President. Oversee the company's IT network, ensuring systems are up to date and compatible with office equipment for uninterrupted function, identify needs and acquire supplies, as well as manage vendor relationships Perform a variety of periodic and annual compliance duties including ISNetwork safety, driving records for insurance, drug testing and record keeping Oversee day-to-day office activities as main point of contact in reception area, direct phone calls, field inquiries from sales representatives and keep management informed regularly via performance reports Requirements Proven experience in office management or administrative roles with strong organizational skills. Proficiency in computer literacy including Microsoft Office (Word, Excel, PowerPoint), Google Workspace, and data entry systems. Excellent phone etiquette skills with experience managing multi-line phone systems. Prior clerical experience in a professional setting such as construction is a plus. Strong organizational skills with the ability to prioritize tasks efficiently and manage time effectively. Experience with software like ADP, Ajera, or similar accounting tools. Knowledge of office procedures including filing systems, proofreading documents, and calendar management. Exceptional customer service skills with a friendly demeanor and positive attitude.

Pay:

$25.00 - $35.00 per hour

Benefits:

401(k) 401(k) matching Paid time off Retirement plan

Work Location:

In person